More than 10 million blog posts are published every day! When do you next plan to add to the mountain of content out there? As we spend a lot of time either writing content, getting content written, or checking the writing of others, we thought we would pick the brains of a number of experts we know. The aim: to help you avoid the biggest errors made in blog writing.
Our panel come from various parts of the writing world:
- Professional content writers
- Public relations specialists
Between them, they’ve written millions of words, putting them in the right order to make people want to read more. Let’s now look at what they have to say…
1. Don’t forget who your audience is
Dr Claire Trevien, a content specialist, says a common error she sees is people forgetting who their audience is. All too often she sees content that is focused on making the company look good or on details that aren’t really of interest to anyone external to the company.
You have to remember “what’s in it for them?” and make the content useful, or entertaining, or inspiring. Otherwise, why would anyone bother reading it?
2. Write what your audience wants to read
Along a similar thread, Chantal Cooke, from Panpathic PR, says from a PR perspective the biggest mistake she sees (again and again) is businesses focusing on what they want to say, not what journalists (or their audience) want to hear. Yes, of course, the point of PR and creating content is to get your message out to a wider audience, but it needs to be framed and delivered in a way that people want to engage with it. Otherwise, at best, you’re wasting your time and at worst you’re irritating people and damaging your reputation. So before crating any content make sure it passes the ‘so what?’ test. In other words, if your audience will read it, shrug, and go ‘so what?’ – you’ve failed the test.
Whenever you are creating content, for any reason, about any message, ask yourself ‘what’s in it for the reader/listener/viewer? Why would they care?’ If you can answer that question, you’re well on your way to creating great content.
3. Remember the search engines too
Whilst we agree completely with both Chantal and Claire, it would be remiss of us to not mention the search engines at this point. You are producing content because you want to be found by your target audience and get them engaging with you. To do that, you have to be ranked in the search engines, so you do have to follow their guidelines too. by writing for your audience, you will meet many of their guidelines, but remember your meta descriptions, sentence length and keywords. If you have a WordPress website, Yoast is a great plugin that will really help.
Think of Google, et al, as a secondary audience, but one you do have to at least nod towards.
4. Remove the formality
Nicole Johnston is a ghost writer and writing coach. She thinks that people think that to come across ‘professional’ they need to write in formal language and use technical phrases for credibility. Nicole says the best approach with content is to write as you speak. There are two advantages to this:
- it builds connection and trust. People feel as though they get to know us through our content and are therefore more likely to buy from us.
- No-one wants to read formal or technical language. Simple, ‘down to earth’ language will not only communicate our point better but will make us seem more accessible.
Nicole suggests that we almost need to ‘unlearn’ the academic and ‘correct’ way of writing to communicate effectively with real people. Einstein said ‘If you can’t explain it simply, then you don’t understand it well enough.’ Nicole agrees with him.
Author and journalist, Emma Bamford, agrees with this and says people try too hard. A lot of the time, when non-professional or less experienced writers write content, they get so worried about sounding good that they go a bit over the top and/or formal.
Emma recommends following George Orwell’s advice. In his 1946 essay “Politics in the English Language”, wrote: “Never use a long word when a short one will do.” Clarity is key; ditch the thesaurus and write in a similar way to how you would speak (but with better grammar).
Emma gave us three more errors she sees regularly:
5. Stop overusing adjectives and adverbs
When people write marketing copy, they often think that if they pile on the superlative adjectives, it’ll make their product seem amazing and people will be clicking the ‘Buy’ button like there’s no tomorrow. In truth, it can easily become too much, and have a ring of falsity.
Emma recommends that you:
- Cut the adjectives and adverbs (the describing words),
- Let the actual facts and features of the product or service do the selling.
- Avoid overdone, meaningless descriptors such as ‘sumptuous’ like the plague. You might have used that word in copy/content, but have you ever said it out loud in conversation? I’m betting not…
Gary Adams, a financial journalist, also highlighted the use of additional, and unnecessary words. He gave a few examples:
- Nobody has ever risen ‘down’ so why rise ‘up’?
- You could just swap something rather than swap it ‘out’.
- ‘Interestingly’, if you prefix a point with that word, it probably describes the exact opposite.
- Do you expand ‘inwards’?
6. Cut out the jargon
You spend your whole day using the jargon of your industry. You know it, you love it and your team knows exactly what you are talking about. That doesn’t mean your target audience does, however. Using too much jargon is highly likely to confuse your audience, so cut it out. Your target audience wants to know how you can help them, not how many big words you know. For more on this topic, you should read one of last year’s blogs.
Gary supports this point and adds that the social media world has created a new type of jargon. Witness the change from investment ‘baskets’ to investment ‘buckets’ and from ‘embracing’ something to ‘leaning in’ for an example of how quickly pointless change is taken up on a global scale and how something descriptive quickly becomes a slogan, something used thoughtlessly. Endless repetition of ever-more refined phrases will steal your identity. It also dates your work.
7. Using the active voice is best
“I’m telling you – avoid the passive voice.”
“You’re being told by me to avoid the passive voice.”
Which sounds better to you? Both sentences mean the same thing, but the first version is in the active voice, and the second is in the passive. Passive adds distance between writer and reader. If you find it tricky working out if you’re writing in the passive voice, look out for tell-tale words like “being” and “by”. Check that the subject (the doer) in the sentence comes before the verb (the doing word), rather than after it.
8. Use the right word
The English language doesn’t always make this easy, with many words being very similar, but Maia Morris, a journalist and sub-editor, lists this as one of her biggest bugbears. You will be able to think of many different examples, but this is the one Maia gave:
- To complement is to complete something, supplement it, enhance it, or bring it to perfection. For example, your accessories may complement your dress.
- To compliment is to give praise. For example, if I were to say that you have a very nice turtle, this would be a compliment to both you and your turtle.
The mixing up of to, too and two, as well as your and you’re are frequently seen too.
9. Missing the possessive apostrophe
Maia also gave us this one. Saying it is one of Maia’s bugbears will keep her happy. If you said it was one of Maias bugbears, you would expect to face her wrath!
10. Over-use of punctuation
Maia also really hates it when she sees people over-using exclamation marks!!!!!!
11. Don’t go on too long
Shorter is almost always better, when it comes to content length. Get in, say what you want to say (clearly, cleanly and in active voice), and get out.
Brian McGee has a journalist background, is a qualified teacher and over 20 years’ experience in creating content. He gave us three tips to look out for
12. Never Delete
Brian says just keep writing, however much the words don’t seem right for now. You can go back and improve it in the next draft: delete, polish and craft then. Not before…
13. Remember the three sections
Brian says there is always a beginning, middle, end. It’s better still if your conclusion links back to the start of your writing, even if it’s a discreet nod. That doesn’t mean you need to draft in a linear way. You have more ideas about the conclusion after that bracing walk? Ignore the introduction and get (happily, here’s hoping) drafting.
14. Think flow
Brian’s final tip is that if the transition from one idea to another jars, record that in the draft. Seeing the shortcomings of the current version is progress too.
What have we missed?
If there are any key blogging errors we’ve missed in this list (we’re sure there are), add them as a comment below. In the same manner, if you disagree, tell us why…
If you can avoid the biggest errors made in blog writing, it can make the difference between you wasting your time and you attracting your next big client. Writing styles and best practice changes over time, so these points may well be redundant in a few year’s time, as Gary points out above. When you’re next planning a content piece for your business, why not try some of these points. See how much of a difference it makes to the flow of the article. More importantly, look at your performance metrics in a few weeks’ time and see if there is a difference.
We hope the tips provided here will help you to improve your content generation and improve the performance of your content marketing. However, if you find that you simply don’t have time to produce the quality content you want, or you want someone to review what you have written, get in touch. Call us on 020 8634 5911 or email us on SMEgrowth@smeneeds.co.uk