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Marketing Performance

The Definition of Marketing Madness

By A Helping Hand, Marketing Performance, Strategic Planning

Why Are You Doing the Same Marketing and Expecting Different Results?

There is a well-known saying that doing the same thing repeatedly and expecting different results is the definition of madness.

Whether or not you agree with the definition, there is a valuable lesson for small businesses. If your marketing isn’t producing the results you need, carrying on doing exactly the same thing and hoping things will improve probably isn’t the best strategy.

Yet this happens all the time.

So why do small business owners continue with marketing activities that aren’t delivering the results they want?

And, more importantly, what can you do differently?

Why does this happen?

There are several reasons.

It’s what you know

Most of us naturally stick with what we know. If you have always relied on networking, exhibitions, email marketing, referrals or a particular form of advertising, changing direction can feel like a risk.

There is also plenty of confirmation bias involved. You know other businesses that use the same approach successfully, so it is easy to assume that it should work for you too. The problem is that what works for one business doesn’t necessarily work for another. Your target market, proposition, competition, pricing, sales process and customer behaviour are all different.

Just because something works for someone else doesn’t mean it is the right marketing approach for you.

It used to work

This is particularly common in established businesses. Something worked five, ten or even twenty years ago, so why change it?

Because your market has changed.

Your customers have changed. Your competitors have changed. Technology has changed. The way people research and buy has changed. Think about the difference between the Yellow Pages and Google. For decades, being listed in the Yellow Pages could generate business. Today, most buyers will search online before they pick up a phone.

The same principle applies to almost every area of marketing.

Past success is not a guarantee of future performance.

One of the biggest dangers is when your existing marketing is doing “okay”. It generates a few enquiries and the occasional sale, so there doesn’t appear to be an urgent reason to change. But “okay” isn’t necessarily good enough. If you could generate twice as many enquiries, better-quality leads or more sales from the same investment, wouldn’t you want to know?

You don’t think you have the budget

There is a common perception that trying something new means spending a lot of money. It doesn’t have to. Some of the most valuable changes you can make to your marketing cost very little. Improving your messaging, focusing on a better-defined target market, following up leads more effectively or measuring your results properly can have a significant impact without requiring a huge budget.

The bigger issue is often not the amount of money available. It is where that money is being spent.

If you are spending money on marketing that isn’t working, continuing to spend it there is far more expensive than trying something different.

You don’t have the time

This is probably the most common reason of all.

You are busy running the business. Clients need work completed. Staff need managing. Suppliers need dealing with. Problems need solving. Marketing gets pushed down the list because there is always something more urgent.

But there is an important distinction between working in your business and working on your business.

If you never make time to review your marketing, improve your processes or develop new skills, you can end up spending years doing things simply because that is how you have always done them.

Being busy isn’t necessarily the same as being productive. Sometimes you need to step away from the day-to-day to work out how to make the business work better.

So, what can you do differently?

The answer isn’t necessarily to throw everything away and start again. Instead, take a step back and work out what is actually happening.

1. Measure what is actually happening

If you don’t know what your marketing is producing, how can you decide whether it is working? You should be able to answer some basic questions.

  • Which marketing activities generate enquiries?
  • Which generate the best-quality leads?
  • Which generate sales?
  • How much does each lead cost?
  • How many leads turn into customers?
  • And ultimately, what return are you getting from your marketing investment?

You don’t need an elaborate marketing dashboard to start answering these questions. You just need to start measuring. Once you have the numbers, you can make decisions based on evidence rather than assumptions.

2. Find out where things are going wrong

It is easy to say, “Our marketing isn’t working.”, but is that actually the problem?

  • Perhaps your marketing is generating plenty of enquiries, but Sales isn’t converting them.
  • Perhaps you are generating lots of leads, but they are the wrong type of customer.
  • Perhaps your website is getting plenty of visitors, but nobody is contacting you.
  • Perhaps your message isn’t compelling enough to make people take the next step.

Before changing your marketing, identify where the problem actually sits. There is little point in generating more leads if you already have enough leads and the problem is converting them into customers.

3. Invest in yourself and your team

You don’t necessarily need to employ a marketing expert or spend thousands on training, but you do need to keep learning. Marketing changes constantly. New channels appear, customer behaviour changes and the tools available to small businesses continue to develop.

Set aside time to learn.

That might mean attending a workshop, reading, taking an online course, talking to other business owners or simply spending a few hours understanding what has changed in your market.

The time you invest today could save you considerably more time and money tomorrow.

4. Stop doing what isn’t working

This sounds obvious, but it can be surprisingly difficult. Once you have identified a marketing activity that isn’t producing results, ask yourself why.

  • Is it the wrong channel?
  • Are you targeting the wrong people?
  • Is your message wrong?
  • Are you using the channel incorrectly?
  • Or is it simply not being given enough time to work?

If the evidence tells you that something isn’t working, don’t keep doing it simply because you have always done it.

Stop.

Then use the time and money you were spending on it to test something else.

And here is the important part.

If the new approach doesn’t work either, you haven’t necessarily lost anything. You have learned that two approaches don’t work. That is progress.

Marketing isn’t about getting every decision right first time. It is about testing, measuring, learning and improving.

5. Get some advice

You don’t have to work everything out yourself. Sometimes the easiest way to make progress is to talk to someone who can look at your business from the outside. An experienced marketing adviser can often spot things that are difficult to see when you are immersed in the business every day.

They can challenge your assumptions, identify where things are going wrong and suggest alternatives. It doesn’t have to mean handing your entire marketing over to an agency. Sometimes you simply need an independent perspective.

If you were lost while driving, you wouldn’t keep going around the same roundabout hoping you would eventually find your destination. You would look at the map.

Marketing is no different.

If you’re not sure where you are going, get some help finding the right route.

6. Talk to your network

You probably already know people who have faced similar marketing challenges. Ask them what works for them. More importantly, ask them what **doesn’t** work. You may discover that someone in your network tried the same approach you are considering and abandoned it for a very good reason. You don’t have to copy what other businesses do, but you can learn from their experience.

There is one other option

Of course, there is always another option. You can carry on doing exactly what you are doing. You can continue spending time and money on marketing because it is familiar. You can continue hoping that things will improve. And you might get lucky.

But if your current marketing isn’t producing the results you need, why would you expect the outcome to suddenly change?

The most successful small businesses aren’t necessarily the ones that get everything right. They are often the ones that recognise when something isn’t working and are prepared to do something about it.

Don’t keep doing the same thing simply because it is what you have always done.

  • Measure it.
  • Understand it.
  • Challenge it.
  • Change it.

And see what happens.

If you would like an independent view of your marketing, SME Needs can help.

We offer a straightforward marketing consultation where you can talk through what you are currently doing, what is working, what isn’t and where you could improve.

Book a marketing consultation and let’s see what we can do differently.

best ways to work in a heatwave

Summer marketing checklist

By A Helping Hand, Marketing Performance, Marketing Plan, Uncategorized

As the summer holidays start, are you expecting to get quieter for the next few weeks, or does business carry on as normal?
If you do find yourself with a bit more time on your hands, using that time to improve your marketing is a great idea. Here’s a summer marketing checklist for you, to help you get better results when business starts to pick up again when the kids all go back to school….

Website Checks

Copyright date

Does your site have a copyright date that is not the current year? Whilst only a little thing, it does show both the search engines and your potential clients that your website isn’t important to you. This link will show you various ways to auto-update this, depending on your website’s CMS.

We or you?

Which word is more popular on your website – we or you? Your website should be talking about how you help your clients rather than talking about you. If your home page headline begins “We are the UK’s leading….” or something similar, you really need to review your content.

Proof

How much proof do you have on your website, and is it complete?

  • Case studies that have all the sections they need – click here to see what they are – and that aren’t all 5 years old, or more.
  • Testimonials that show your clients get real value from your services/products

404s

When was the last time you checked how many times people hit a Page Not Found? This is another thing that doesn’t look great, so regular checks are important. Maybe you’ve got incorrect links within your site, or you’ve posted something incorrectly on your social channels.
If its not something you can easily fix, put a redirect in place so website visitors get a great experience when they visit your site.

Basic SEO

Let’s make sure more people find your website and can read about how you can help them.

  • Do you have alt tags on all your images so the search engines (and disability tools) know what is there?
  • Are there unique page titles and meta descriptions on all pages and posts on your website?
  • Broken links cause issues, so finding and fixing them regularly is important

WordPress tools such as Yoast or RankMath can help with this, as can more comprehensive tools such as SEMrush. All have free and paid versions.

Data

A lack of contact information, or incorrect information, is a big issue for many small businesses. Incomplete CRM records are not just a problem for the Sales team, but a big one for Marketing too.

  • Missing email addresses mean focussed email campaigns cannot go out
  • Hi <first_name> doesn’t look great in an email or SMS message
  • Missing lead source data makes it almost impossible to calculate accurate marketing ROIs.

We are all busy, but if you make key fields like this required, it takes seconds per field to ensure that everyone has the data they need.
Look at what integrations are possible between your platforms to save time. Website forms that integrate with your CRM, email platform and others will save you time and keep data records accurate.

Social Platforms

When was the last time you updated your LinkedIn profile information, both for your organisation and personally? Is your Facebook business page up to date? Old pictures, out of date experience and a lack of posts is another negative impact on your marketing performance.
Are you posting regularly? If you haven’t posted on X or Facebook for some months, you should seriously consider whether you should have a business page or account on there. If people are visiting, it’s unlikely that they are clicking through to your website because your content is so old.
We see lots of small businesses trying to maintain lots of social media channels – just in case. You will be much better off doing one or two really well, rather than 5 periodically and inconsistently.

Printed collateral

If you do trade shows/exhibitions as part of your marketing mix, do you have enough collateral printed? Is the information on there up to date, and does it still show your business in a positive light?
Print material should be updated periodically to ensure they maintain a fresh look, the right information and the correct marketing messages.

Strategic marketing

Leaving the biggest bits to last was deliberate. Getting you to do smaller bits will get you DOING some marketing work, so then making the bigger steps into the strategic side of your small business marketing should be a little easier….

Measure

What marketing is working, and what isn’t? Do you know? When was the last time you actually checked? Even if you are getting plenty of leads into the business, are there marketing channels that aren’t delivering for you? Identifying and cutting out marketing that isn’t working gives you back time and budget. Resources that can be used to generate even better marketing results, or if you must, be used in other parts of the business.

Your Marketing Messages

If you found more “we”s than “you”s earlier when you checked your website content, there’s a pretty good chance your messaging needs attention.
To put it bluntly Nobody Cares What You Do! They do, however, care about how you can help them. If the marketing messages used across all channels talk more about your target audience than about you, they will be far more effective.

  • Accountants can produce your Annual Accounts, but you’d be far more interested if they talked about reducing your tax bill.
  • IT support providers will keep your Microsoft365 licensing up to date and back up your files, but they’ll grab your attention if they show how they give you peace of mind and security.
  • Solar panel providers will talk about your eco-footprint and reducing carbon outputs, but when they show how your electric car is running on free energy, you sit up and take notice.

What is it that your Ideal Clients really want? Talk about how you can give them that!

Consistent Marketing Activity

Sod’s Law says people will forget your brand just before they need what you sell. If your marketing is happening consistently, on the right marketing channels and using marketing messages about them (not you), they will remember your brand when it is time. They will see the messages, read the proof on your site and be happy to talk to you.

If there is some seasonal variation in your business and you are quieter in the summer, there’s no reason why you cannot work through this checklist and get far better marketing results going forward.

If you are still busy, but concerned about your marketing, we will be happy to help you through this checklist, both the small stuff and the strategic marketing aspects. Get in touch and lets put some time in the diary to talk.

If you would like to discuss your marketing budgets and plans, give us a call and let’s talk.

Tel: 020 8634 5911

I’m not a Fractional CMO – most of the time

By A Helping Hand, Marketing Performance

From 2011 until early 2025 I described what I do as a Virtual Marketing Director. In Feb ’25 I made a change and started calling what I do a Fractional CMO. Here’s why that was probably not the best idea….

Fashionable

Fractional CMO, or anything fractional, has become the fashionable way to describe anyone that delivers a part-time senior service. I succumbed to this, thinking that it would drive more traffic to the website and more enquiries for my services.

Attract bigger businesses?

In all of the time since I left Managed Networks, the biggest client I’ve had employed 80 people. Charcoalblue (see the case study here) was a great project, but was always going to be short one, as part of what I did for them was show them that they needed their own Marketing Director. Perhaps deep down I wanted to pitch for more projects like that, along with the bigger monthly invoices I would be sending them.

Not any more

If you look at the header menu on this website, you will now see that the Fractional CMO page is no longer there. It has been replaced with a Fractional Marketing Director page because:

  1. My skillset is being a Marketing Director, helping small businesses develop and implement the right marketing strategy.
  2. It is the service that my target audience needs almost all the time.

Difference between the two roles

A CMO will spend almost all of their time working ON the business. They will work on the business strategy, not just the marketing strategy. They will work with the C-suite team on how the service is delivered, setting the direction the business is going and even being involved in arranging investment if needed.

Until a business is approaching £5m a year, what they really need is strong management of their marketing with some strategic guidance.

Who should work with SME Needs?

If any of the following describes your situation, let’s have a conversation soon…

  1. You want to grow your business, but you’ve run out of time to determine what marketing is really needed and then get it done.
  2. You’ve grown the business to where it is now, but don’t know what to do to continue the growth.
  3. You’re not happy with the marketing results you’re getting, whether from your own efforts or from agencies you’re working with.

How does SME Needs help your small business?

1. Identifying problem areas

Whilst much of your marketing may be working, some channels will be delivering better results than others. Identifying what is and isn’t working delivers some quick wins and often frees up budget for other marketing.

2. Focusing your marketing

No business sells everything to everyone, not even multi-nationals. Mapping who your Ideal Clients are and how you help them will make your marketing more effective.

3. Developing the right marketing strategy

We work with you to develop a marketing strategy that will help you achieve your business goals.

4. Delivering the marketing

Working with you and/or a set of marketing specialists, we ensure the marketing strategy is delivered successfully, ensuring you know what is happening.

When I am a CMO

Put simply, when it is needed. As I get to understand your business more, the more I can contribute:

  • What does the business need to do to increase capacity?
  • Are there opportunities to expand, either geographically or increasing the portfolio/product range?
  • How are your clients’ needs changing?
  • And more

If, working together, we identify issues that I cannot help with, there is a good chance I know someone who can and I am more than happy to make those introductions.

The Balance

For the majority of the time I work with my clients, my role is as a Fractional Marketing Director – ensuring the right marketing is done consistently and is delivering growth. For 10-15% of the time, a more strategic focus is required.

If this sounds like a solution that can help your small business, please get in touch.

money is a marketing resource

15 reasons a B2B sale doesn’t close

By A Helping Hand, Marketing Performance, Small Business Marketing

If you are generating leads for your small business, but they aren’t converting into sales, its likely to be a combination of some of the issues below. A B2B sale rarely fails because of a single issue. It is usually the result of several small issues that prevent your prospect from feeling confident enough to move forward.

No Clear Business Need

The prospect may like your product or service but does not see it as a priority. If the problem is not costing them time, money, customers, or opportunities, there is little urgency to act.

The Value Wasn’t Clear

Prospects buy outcomes, not products. If they cannot clearly see how your solution will improve their business, reduce costs, increase revenue, or lower risk, they are unlikely to proceed.

Decision-Makers Were Not Involved

In many B2B sales, the person you speak to is not the final decision-maker. If key stakeholders are not engaged early, the sale can stall or disappear altogether. In the MSP space, the traditional first touch, and usually the main contact going forward is the Office Manager. That person may not be the final decision-maker, even though they probably hold a lot of sway.

Lack of Trust

Businesses want confidence that a supplier will deliver. Weak credibility, limited case studies, poor reviews, or inconsistent communication can make prospects hesitant.

If you would like us to review your evidence set, click here.

Budget Constraints

Even when a prospect wants your solution, they may not have budget available, or another project may take priority. Of course budget is often made available if the value and business needs are made very clear.

This is probably the most frequently used excuse for not making the purchase, whether it is true or not.

Poor Timing

The need may be genuine, but the timing is wrong. Organisational changes, busy periods, staff shortages, or economic uncertainty can delay decisions.

If poor timing is genuine for one, or more, of your prospects, this makes 11 even more important. Agreeing with your contact when you should follow up next, and then doing it, is a valuable way to deal with this.

The Return on Investment Wasn’t Demonstrated

Decision-makers need to justify expenditure. If the financial or operational benefits are unclear, they may choose not to proceed.

Too Much Perceived Risk

Prospects often ask themselves:

  • What if it doesn’t work?
  • What if implementation is disruptive?
  • What if we choose the wrong supplier?

If those concerns are not addressed, they may stick with the status quo. You can see more detail about perceived risk here.

Competitors Were Better Aligned

A competitor may have offered a more relevant solution, stronger relationship, lower risk, or simply communicated their value more effectively.

The Buying Process Was Too Complicated

The B2B sale is rarely a simple process, on both sides. Complex proposals, lengthy contracts, unclear pricing, or too many steps can create friction and slow momentum.

Insufficient Follow-Up

Many opportunities are lost because communication stops too early. Prospects are busy, and decisions often require multiple conversations and reminders. There a plenty of statistics out there about following up on sales opportunities, with this one probably our favourite: 80% of sales require 5 or more followups, but most sales people stop after 4!

No Sense of Urgency

Without a compelling reason to act now, prospects frequently postpone the decision. In many cases, “not now” eventually becomes “not at all.”

Internal Politics

Different departments may have competing priorities. A solution supported by one team may be resisted by another, preventing agreement. The more you can demonstrate how your product/service delivers across the company, the more likely you are to get the sale.

Expectations and Reality Didn’t Match

If the prospect expected one thing during the sales process but discovered limitations later, confidence can quickly disappear.

The Prospect Doesn’t Fully Understand the Offer

Sometimes sales are lost because the buyer never fully understood what was being offered, how it would be delivered, or what results they should expect.

Ensuring the story is consistent and clear throughout the marketing and sales process really helps here. If they become a prospect based on the story early on and the story stays the same, the sale is more likely to occur.

The Most Common Underlying Reason

Many lost B2B sales can be traced back to a single issue: the gap between the value the seller believes they communicated and the value the buyer actually perceived.

If a prospect clearly understands:

  • the problem,
  • the cost of not solving it,
  • the value of your solution,
  • and why your business is the right choice,

the likelihood of closing the sale increases significantly. The challenge is ensuring those points are understood from the buyer’s perspective, not just presented from the seller’s perspective.

 

A Virtual Marketing Director can make a massive improvement in your small business marketing performance. Get in touch with SME Needs to find out how

Who are you accountable to?

By A Helping Hand, Focus, Marketing Performance

As the owner of a small business, you may have a team you are accountable for, but who are you accountable to? Who do you report to, to ensure that you are doing what you need to?

One of the key functions of my Fractional CMO service is to keep you accountable for your marketing, in a similar way to how you may work with a business coach for other aspects of your business. Let’s look at why this is important to the success of your business…

Why should you be accountable to someone?

Having someone to hold you to account can make a significant difference to:

  1. how consistently you perform,
  2. the quality of your decisions, and
  3. how quickly you achieve your goals.

When you operate on your own, you get to do what you want and what you believe is the right thing. What you believe is right probably is most of the time, but not always. Let’s look at this in more detail.

Getting rid of “I really must…”

Many years ago, I had a client that I affectionately named Mr I Really Must. This was simply because that was his favourite phrase when we met (pre-Covid, so it was always face to face meetings). He was looking to start a second career after a successful one in the police force. He wanted to keep busy, but he didn’t need the money, as his police pension was a good one. After 3 months, I stopped working with him because he got almost nothing done.

Money is a great driver of actions, but can drive the wrong actions. Having someone you are accountable to will ensure you follow the plan you developed together. Deadlines become more real and you won’t want to say you’ve not done something you committed to doing.

No more tangents

You know when you hit the internet to search for something specific, but you end up down a rabbit hole that heads off anywhere but where you meant to go, and let’s not even start on social media?

In your role as head of your business, its easy to drift off into something else, promising yourself to get back on track. My job is to keep you on track and, if you do drift, to pull you back. Regular conversations and emails:

  • Keep you working on the right priorities
  • Ensure you are making progress
  • Remind you of looming deadlines.

They help prevent weeks or months slipping by without progress being made. This is particularly important for your marketing, as some aspects take weeks or months to really start showing results.

Keeps you honest

Some people can be their own harshest critic. Others are the complete opposite. As your marketing accountability partner, I ensure you are honest to yourself about what you’re doing, and achieving.

If you are your own critic, I’ll relieve the pressure. If you’re the opposite, I’ll help you improve faster.

Keeping your promises

When you commit to doing something in one of our regular meetings, you can do it as soon as our meeting ends, or 5 minutes before our next one. Which you choose is up to you; you’ve kept your promise to me.

Perspective

The bigger picture. The helicopter view – whatever you want to call it, When you’re accountable to someone, they will help you with this. For your marketing, I will be asking questions you may not have thought of. I will be pointing out blind spots and suggesting alternatives.

Consistency

If your business is just you, its likely you will be doing most of your marketing, simply because there isn’t the available budget to involve others. Even if you have a larger business (and marketing budget), and I’m managing a set of marketing specialists to do your marketing, you still have responsibilities. These may include:

  • Providing information about what you’ve been doing for clients
  • Expert opinion on key topics (I don’t know everything about everything)
  • Providing the budget

To ensure your marketing is delivered consistently (read more on why consistency is key in marketing here), keeping you reporting progress in the areas you are responsible for builds momentum and results.

It doesn’t have to be lonely at the top

Whether your business is just you, or you employ 40-50 people, you are responsible. You have plenty to do and you are the decision-maker at the top of your business. That can feel isolating and the person you are accountable to helps you to share ideas and challenges. Think of them as a sounding board and as a source of encouragement.

Two heads…..

When someone knows what you are working to, your plan and your schedule, they will keep you more focused, more organised and on track. It’s easy to get diverted, to procrastinate or doubt yourself; being accountable to someone keeps you going and generating improved outcomes.

Accountability works because it introduces three powerful forces:

  • Clarity about what you are trying to achieve
  • Commitment to someone beyond yourself
  • Consistency in taking action

If you need someone to keep you accountable for your marketing, let’s put a time in the diary to talk. If it is for some other aspect of your business life, get in touch anyway, as I know a number of others you I am sure can help you.

edit the subject line to improve email marketing performance

Does your brand get people to open your emails?

By A Helping Hand, Customer Understanding, Marketing Performance

Email marketing is one of the most effective ways to drive brand awareness and sales for your business, whether you are B2B or B2C. The absolute nirvana is when people open and interact with every email you send out. If that is happening, you’re doing your email marketing well, but how do you get there? Here’s what is involved…

Before you even press send

People within your target audience can only open your email campaigns if they are delivered to their inbox (or at least their junk folder, initially). For that to happen, you need to prove you are trustworthy to the email receivers. They need to believe that you are really you.

DMARC, DKIM & SPF

Domain-based Message Authentication, Reporting & Conformance (DMARC) is an email protocol that identifies you as being definitely you. It uses Sender Policy Framework (SPF) and DomainKeys Identified Mail (DKIM) to prevent phishing and domain spoofing. This protects both you and your target audience. You can find out more about these here.

Authentication

Your email marketing platforms will all expect you to authenticate your domain and sending email addresses. This improves your deliverability rate, prevents misuse of your domain and makes you an authentic email sender. Your preferred platform will guide you through this, and is likely to keep reminding you until you get it done!

Validate your list

If you are setting up your email marketing for the first time, using a list that you have gathered over the last few years, validating your data is something we really recommend. We use ZeroBounce to identify the email addresses that are still valid, which are no longer in use and even whether there are spam traps.

The quality of your list is another part of your deliverability score (lots of bounces count against you), so the more you can do before you press send, the better.

What are you sending?

This section and the next one can be swapped around. It doesn’t really matter which order, as long as you do both.

If you want to get to the point where people open your email campaigns because they trust you, what you send them really matters. There’s a “simple” way to work out what to send – it has to be useful to them.

If every email you send is trying to sell to them, let’s be blunt, you’re going to upset (insert whatever word you want here) them.

Useful content helps them and they start getting used to getting useful content from you. The more they trust you, the more likely they will open and click your emails.

Who are you sending to?

This can go in front of the previous section.

You can work out who you’re sending to and then work out what will be useful to them, or
You can decide what to send and then determine who that will be useful to.

In almost every case, you will not be sending to your entire mailing list. For example:

  • If you are sending sales email campaigns, only send to the people who aren’t already buying that product
  • If you want someone to buy something again, make sure they have bought it before
  • Content that is only relevant in one country should only go to people based in or operating in that country.

Strong Subject lines are vital

In the early days, this is true. Before your target audience really trusts you, they will open or delete your email based on your subject line. Does it excite them or generate interest? If not, they are likely to skip past or press delete.

Content that matches the subject line

One of the quickest ways to get people to unsubscribe is for the email’s content to be completely different to the subject line. If your subject line promises help with an issue, and your content just tries to sell something, they will click unsubscribe and not your Call to Action.

A name

Next to the subject line is From. If that just says “Your Company Name”, you’re missing a trick. The old adage people buy from people is still true. Having a person’s name there will generate higher open rates, whether the name is yours, your Sales Manager’s or whoever, people begin to recognise the name and start opening because of the name. The first step is strong brand recognition.

Consistency

Any company can produce a great email campaign with useful content. Far fewer can do it regularly. Whatever frequency you can commit to, keep sending to that frequency. People get to expecting an email from you every week/fortnight/month. They may not start drooling when your brand name appears in their inbox, but there is definitely something Pavlovian when you’re consistently producing good email campaigns with useful content.

Why do this?

When people are opening your email campaigns because they recognise and trust the brand, who are they going to go to when they have a need you can help them with? If your brand becomes synonymous with a service, a product or an end result, the people who trust your brand come to you to buy. That a good enough reason?

Need a hand? Click here to book a time to talk, or call us on 020 86345911.

graph of returning visitors to support article about getting potential clients back to your website

Are you accurately measuring your marketing?

By A Helping Hand, Marketing Performance

Or are you making a big mistake?

As a small business owner, you need to be sure you are using your marketing budget effectively; that your marketing is helping you to hit your business goals. To ensure this is happening you need to review, to measure, your marketing regularly. The question is: what are you looking at?

Inspired by a recent LinkedIn post from one of our specialist partners, this article looks at a common mistake many small business owners make, and what you can do to get a more accurate view of what is really working.

The big mistake

Since SME Needs started in 2011, we have seen lots of people make this mistake. When they review their marketing and sales performance, they consider only the big numbers:

  • How much did they spend on marketing this year?
  • How much new business was generated?

Whilst this will give you an ROI figure, it is not particularly useful.

Why look?

Put simply, you measure your marketing to see how it delivered for your business. But when done properly this measurement exercise gives you far more – where there are opportunities to improve your ROI.

You will never have the perfect marketing plan

In a perfect world your marketing will all work, delivering a great ROI from every marketing channel you use.  Unfortunately the world is not perfect. At this point, don’t worry, because every company in the world, from the smallest to the largest, is in the same situation.

Measuring your marketing properly shows you what is working well, what is working okay and what is not working. This allows you make decisions that will improve your marketing results next year…

  • Do at least the same, and possibly more of what is working well.
  • Work to improve the results from what was okay
  • Stop, or fix, what didn’t work.

Look Deeper

To get the information you need to adapt your marketing, you need to look at the detail. For every marketing channel you use, what happened?

  • How much did you spend?
  • What was your ROI, and how did that compare against your target for that channel?

Remember that your marketing activity does different things. Some will be about maintaining or increasing brand awareness, keeping your network up to date with what you are doing. Some of your marketing will be internal, strengthening the company culture and some will be about developing new business.

What is needed?

Spend

The first piece of data you need is spend. What did you spend on marketing, by channel? Assuming you’re using Xero, or something similar, identifying what you are spending should be easy.

Lead Source

Lead source is often the trickier data set to gather. The main reason for this is the information not being collected and/or recorded. If your sales process starts when someone completes a contact form and calls you, do you ask them how they found you? If you haven’t got a digital way of collecting this data, how will you know if you don’t ask?

At this point we often get people mentioning attribution. It is highly likely that your prospects have interacted with your brand in multiple ways – emails, social media, heard a radio advert, and so on. How do you know what made them pick up the phone?

Amazon defines marketing attribution as the way businesses determine how marketing tactics—and subsequent customer interactions—contributed to sales, conversions, or other goals. These marketing metrics are used to identify the channels and messages that inspire potential buyers to take action. A pretty good definition.

Our advice – keep it simple – ask them. They are going to tell you the marketing channel that, in their minds, had the most impact. Until you’re getting 1000s of leads, there is no need to make it more complicated.

Poorly defined lead sources

When looking to define your lead sources, think carefully. You need to match your lead source to your marketing spend. Let’s give you an example…

If you say a lead source is your website and you actively so both SEO and PPC marketing, how do you know which channel to attribute that lead to?

If you use an event as a lead source and you’re using email marketing, social media and PPC to get people to register for an event, which one got them to the event?

Before this wanders off to another topic, let’s get back on track….

Where are the numbers slipping?

Once you know the ROI from each marketing channel, you can start work on improving performance.

Where you’re getting a good ROI, don’t worry too much about this bit – just remember you can always get better results.

By looking at the numbers through your pipeline, you can identify where the problem is. Let us explain.

Where the statistics drop, that is where the problem is!

Marketing & Sales StagesWhere the issue is
Not getting traffic to your website or social mediaMarketing is a problem and needs reviewing
Not getting any leads
Not getting many quality leadsMost likely a Sales/Marketing communication issue
Not converting leads into salesSales is the problem
Not keeping your clientsOperations is the issue

Assuming you have something like Google Analytics and your CRM is being completed accurately (!), you have all the data you need to see where the problem is.

How often should this be done?

This is not a quick exercise so we recommend at least once a year. The more you spend on marketing, as a percentage of revenue, the more important it is to know what marketing is and isn’t working.

Need a hand? If you’re not comfortable doing this, or simply want an independent opinion, get in touch and we’ll be happy to talk more about your marketing performance.

resending email campaigns in easy just a few clicks

The Importance of Resending Email Marketing Campaigns in Ecommerce

By A Helping Hand, Customer Understanding, Delivering your marketing, Marketing Performance

Why Resending Matters in Ecommerce Marketing

In ecommerce, email remains one of the most reliable ways to connect with customers. Yet many retailers overlook a simple tactic that can dramatically improve results: resending email campaigns.

Resending is not spam. It is a strategic way to give your content a second chance at being seen. With inboxes overflowing and customers easily distracted, even a well-designed campaign often goes unnoticed the first time around.

On average ecommerce open rates hover around 25–30 percent, meaning three out of four subscribers never see your message. Resending can lift your total opens by up to 30 percent. A second send helps your offer cut through the noise, creating more clicks and conversions without new creative work.

Data-Driven Insights from Resending

Resending is not guesswork; it is a data-led optimisation method. By tracking performance between your first and second sends, you can uncover powerful insights:

  • Preferred send times: Identify when your audience is most active.
  • Day-of-week trends: Learn whether weekday or weekend sends perform better.
  • Subject line responsiveness: Test which tone, length, or emojis attract attention.

By tracking the performance of both original sends and resends, we’ve identified the best times to send email campaigns for our clients. The difference between the best and worst times of the week for one of our ecommerce clients is 1400%!

Increasing ROI Without Additional Creative Work

You’ve spent time and probably money developing great email campaigns. Resending multiplies that investment’s value. Instead of starting fresh, reusing proven content extends its reach and impact.

Example:

We sent a campaign for a firewood company in the autumn that generated just over £3,000.
The resend to non-openers the next evening, with a new subject line, generated another £3,300
That’s >100% uplift in sales for that campaign, from just a few clicks. For this client this type of result happens 1-2 times a year, with the average (over the last 4 years) being a 28% uplift in sales per campaign.

How to Resend Effectively

The difference between a smart resend and a spammy one lies in subtle but deliberate changes. Here are best practices:

  1. Revise the subject line: Add urgency, curiosity, or simplicity to stand out.
  2. Adjust send timing: Try a different day or hour based on audience behaviour.
  3. Segment carefully: Only resend to non-openers or those who clicked but did not buy.
  4. Refresh visuals: Change the hero image, call to action, or headline slightly.
  5. Add a friendly note: Use phrases like “In case you missed this earlier in the week” to show consideration.

These tweaks keep your communication relevant and customer-focused while maintaining brand consistency.

Avoiding Fatigue and Overexposure

Resends do deliver, but too many follow-ups can lead to unsubscribes and brand fatigue.

  • Limit resends to one per campaign, occasionally two for major sales or product launches.
  • Always exclude previous openers and purchasers from resends.
  • Use automation to manage frequency and maintain consistency.

Your emails need to remain as helpful reminders, not repetitive interruptions.

Supporting Broader Ecommerce Goals

Resending isn’t just for sales campaigns; they work for every part of your communications.
Common use cases include:

  • Product launches: Ensures late openers still see your announcement.
  • Seasonal promotions: Reminds customers before sales end.
  • Abandoned cart flows: Gently re-engages hesitant shoppers.
  • Post-purchase communications: Highlights complementary products or loyalty offers.

Each resend strengthens continuity, creating more touchpoints and improving overall conversion rates.

Leveraging Automation and AI

Modern ecommerce tools make resending smarter and more efficient. Platforms like Mailchimp, Klaviyo, and Shopify Email can:

  • Automatically detect who didn’t open or click your first message.
  • Optimise resend timing based on past engagement data.
  • Personalise subject lines or offers using AI.

Example:

AI might identify that one shopper tends to open emails at 9 a.m. on weekdays while another prefers 8 p.m. on Sundays. Automated resends can adapt accordingly, ensuring maximum visibility with minimal manual effort.
Automation turns resending into a scalable, intelligent growth tactic, not just a manual follow-up.

Measuring and Refining Performance

Success in resending comes from measurement and adjustment. Track the following metrics for both your initial and follow-up sends:

  • Open rate
  • Click-through rate
  • Conversion rate
  • Unsubscribe rate

Focus on what is important for your business. As an ecommerce business, this will mostly be revenue and that comes from click rates. Open rates are great, but they don’t usually mean revenue. Your email platform will give you stats you can use but use Google Analytics as a confirmation tool as well.

Building a Smarter Ecommerce Email Strategy

Resending is not about repeating yourself. It is about maximising visibility, learning from data, and respecting your customers’ time.
In an ecommerce landscape filled with distractions, persistence pays off. By resending intelligently, you extend your campaign’s reach, recover missed opportunities, and increase sales without additional creative costs.

Resending should become a core component of your email strategy—a practical habit that turns overlooked messages into measurable results.

Of course, if you need some help with this, please get in touch.

getting your marketing ready to make a great start to 2026

How to Get Your Marketing Really Performing by the New Year

By A Helping Hand, Marketing Performance, Marketing Plan

getting your marketing ready to make a great start to 2026As we enter the final quarter of 2025 you may be starting to reflect on the year so far, in order to make 2026 a great one.

  • How has the business performed?
  • Has your marketing been a key driver of your business performance this year?

If you want to make 2026 a great year, its time to start planning now, and not leave it until January. Here’s what you need to review and consider to make sure you get the results you’re looking for when then New Year arrives

1. Review What Has and Hasn’t Worked

The first step is a audit of your current marketing activities (here’s some tools to help with this). Look at your marketing channels: across email, social media, paid advertising, networking, events, and content (delete as appropriate). Which channels have driven leads? Which ones are costing you money without measurable results?

Use the right metrics. Impressions and Likes are indicators but traffic, leads and sales are the real measures.

By cutting what underperforms and doubling down on what delivers, you make your budget work harder well before January.

2. Refresh Your Brand Message

When was the last time you properly reviewed what your marketing is actually saying to your target audiences? Are your brand messages even aimed at specific target audiences or (heaven forbid) at “anyone who….”

Do your messages talk about you or do they talk about your target audiences and how you can help them? The latter is always going to be more effective.

3. Optimise Your Website and Landing Pages

Your website is often the first place people encounter your brand. If it’s slow, unclear, or cluttered, potential customers won’t stick around. Before the new year rush, review your site’s performance.

  • Test loading speeds on mobile and desktop.
  • Check that calls to action are clear and prominent.
  • Update landing pages so they match the promise of your ads or emails.
  • Make sure contact forms work smoothly and are easy to complete.

Small tweaks now can dramatically increase conversion rates, making all your marketing spend far more efficient. If you don’t have (or know anyone) with a SEMrush account, Google Analytics and Search Console can give you a real steer on what is happening on your site.

4. Get Ahead with Content Planning

Content is the engine that powers many marketing channels, from SEO to social media. If you’re creating content on the fly, it’s likely inconsistent and less effective. Plan at least the first quarter of next year now. Outline themes, campaigns, and key messages you want to push. Map these across your blog, newsletters, social media, and video output. Creating a content calendar means you start January with a strong pipeline of material ready to go, rather than scrambling to produce pieces at the last minute.

5. Do you have the right tool set?

Marketing technology has become more accessible than ever, with automation platforms helping even smaller businesses run sophisticated campaigns. If you’re still manually sending newsletters or juggling spreadsheets of contacts, now is the time to invest in tools that save time and improve results.
Email automation, social media scheduling, and CRM integrations can nurture prospects automatically, freeing you to focus on strategy rather than admin. Pair this with data analytics tools, and you’ll have sharper insights into customer behaviour and campaign performance. The sooner these systems are in place, the smoother your new year campaigns will run.

6. What about current clients?

Many of SME Needs’ clients work long term with their clients, rather than on a transactional basis, but these questions still need to be asked:

  • Can your current clients buy more of the same thing?
  • Can your current clients buy more of the full range of products/services you provide?

Making sure that your clients know the full range of products/services you sell can uplift sales quickly. Many of them, if you ask, will say “I didn’t know you did that”.

7. Strengthen Your Social Presence

Social media evolves rapidly, with algorithms rewarding brands that create consistent, valuable content. If you’ve been posting sporadically or relying on generic updates, now is the time to rethink your approach.
Focus on platforms where your target audience actually spends time, and commit to a schedule of meaningful posts that encourage interaction. Consider experimenting with live video, polls, or behind-the-scenes content to make your brand feel more authentic and engaging. By building momentum now, your social profiles will quickly start to deliver results. That means traffic to your site and enquiries – not impressions and Likes!

8. Align Sales and Marketing

Even the best marketing falls flat if it isn’t aligned with sales. Ensure your sales team (if you have one that isn’t you) knows what campaigns are running, what offers are being promoted, and what messaging customers are hearing. Ensure that they agree with what you are doing too. If your marketing is making promises Sales, or even Operations, cannot deliver, you’ve got a problem.

Take a look at your pipeline and see how much is qualified out. That will give you a good steer on what is and isn’t working.

9. Set Clear Goals for the New Year

Finally, don’t go into January with vague ambitions. Set measurable goals now. Whether it’s increasing web traffic by 20 per cent, generating a specific number of qualified leads, or improving conversion rates, clear objectives keep everyone focused.
Break these down into monthly or quarterly targets so progress can be tracked and adjusted as needed. By knowing where you want to be by mid-year, you can course-correct early instead of wasting time.

Getting your marketing performing by the new year isn’t about a frantic December push. It’s about preparing smartly, refreshing your approach, and equipping yourself with the tools and strategy to hit the ground running in January.

Audit your past performance, sharpen your brand message, optimise your digital presence, and plan content in advance. Invest in automation, re-engage existing customers, and build momentum on social platforms. Aligning sales with marketing and setting clear goals ensures your team stays focused.

By taking action now, you’ll transform January from a slow start into a launchpad for sustained growth throughout the year ahead. If you need a hand, please get in touch.

just a trickle coming through because of a blocked pipeline

What’s blocking your growth?

By Marketing Performance, Measure

just a trickle coming through because of a blocked pipelineAnd where is it in your pipeline?

As the owner of a small business, you want to see your “baby” grow. You’re investing time, money, blood sweat and tears into this business and growth is the ROI you need.

Your growth is determined by performance in three areas of your business: marketing, sales and operations.

  • You cannot add clients if your marketing isn’t generating leads
  • Leads need to be converted into sales if your business is to grow
  • Operations needs to deliver, or you will lose clients

If your growth stalls, you need to quickly identify where the issue is, so you can resolve it and restore growth. Here is what we recommend you do:

Is Operations blocking growth?

Problems here will most likely show up as either lower sale values or client churn. You’ve invested time and money in acquiring clients, so losing them through operational issues is going to be painful. As this isn’t our area of expertise, we’ll leave this here!

Is Sales blocking growth?

If the issue is in your Sales function, there are two reasons for this:

  1. Poor quality leads that are never likely to be converted.
  2. An inability to sell

Review your conversion rate.

If historically you have converted 20% of all leads, but now you’re only converting 10%, what has changed? Have you changed parts of your Sales function? A new salesperson may take some time to get up to speed, do this may be a blip. If an individual’s conversion rate has dropped, you need to talk to them and find out why. Do they need more training? Has something happened in their personal life? If you don’t find out, you cannot do anything about it.

Review your leads

Has the quality of your leads changed? Has Sales spoken to Marketing to let them know? If they haven’t and Marketing hasn’t spotted the issue, the conversation needs to happen quickly if you are to unblock your growth.

Is Marketing blocking growth?

The first step in identifying if Marketing is the issue is knowing your numbers. Unfortunately, we see too many small businesses that do not know them. The numbers will tell you what action is needed to turn things around.

Marketing platform reports

Every digital marketing tool you use has a reporting function. They will tell you what has changed:

  • Are you not getting the engagement you used to on your social media channels?
  • Have your email marketing open and click rates dropped?
  • Are you slipping down the search rankings
  • Are fewer people seeing and clicking on your PPC campaigns?

With much of your marketing aimed at driving the right traffic to your website, have you checked Google Analytics to see what is happening with your website traffic? Looking here first will give you a good steer on where you need to look.

Budgets

In times of uncertainty, marketing budgets are often cut first. As the business owner, you’ll know if you’ve cut the budget, but have you checked whether the budget is being used? If Marketing has changed something, they may not have told you.

Is the market changing?

Over time markets change. Fashions, technology and other factors may mean less demand for your products/services. Ask the people who were at Kodak or BlackBerry. Keeping your finger on the pulse if vital for the success of your business.

 

Finding where your growth is blocked is critical in growing any small business. That’s why the first thing we do with any new client is Measure. We make sure that our clients know what is and isn’t working within their business, not just within their marketing so that we can then start planning how to generate the growth they are looking for.

If you need some help in growing your business, get in touch. Let’s talk about your business goals and how to unblock your growth.

What is a Fractional CMO?

By Marketing Performance, Measure, Strategic Planning

& How do you work with one?

A Fractional CMO will provide you with the strategic marketing support you need for your small business, without the need to invest in senior management roles. But what is it actually like working with a Fractional CMO. This is what it is like working with us.

Talking

In the beginning, there will always be lots of talking. Whether you’re working with SME Needs or any other Fractional CMO, they will want, and need, to know a lot about your business:

  • Your history
  • Why you started, and continue doing what you do
  • What makes you different from your competition
  • Your immediate and long-term business goals
  • The marketing skills you have in the business, and what marketing you’ve done before

And a whole lot more…

Why? Because it gives us a real understanding of you and your business. Talking helps us appreciate the culture you’re building and what you want people to think and say about your business, and your team. The more we understand, the more the marketing can help you.

Measuring

Talking will give us some understanding of what you’re achieved up to this point. Measuring will ensure both parties know exactly how your business, and your marketing, are performing and how that has changed over time.

This phase oftens uncovers surprises for our clients:

  • Marketing channels that are losing money, or are really delivering a great ROI
  • Marketing that is grabbing the attention of the wrong people – definitely not your target audience
  • Frequently a lot of FOMO marketing activity

However, it also:

  • Shows where your marketing is really performing
  • What your conversion rates are at all stages of the pipeline (identifying where improvements can be made)
  • Provides benchmarks for future performance measurement.
  • Identifies the gap between where you are now and where you want to be.

Focusing your marketing

Its very easy to let your marketing, and your messaging, wander. After all, surely the more target audiences you have, the more clients you’re going to acquire. The opposite is actually true!

Focused marketing is far more effective and your Fractional CMO will work with you to identify who your Ideal Clients are and what your marketing should be saying to them. We believe that few people care what you do. What they do care about is how you can help them, how you make their issues and problems go away. By putting our heads together we can identify the marketing messages most likely to deliver results. Testing and measuring will determine whether they really resonate.

By focusing on your Ideal Clients, you are far more likely to get the clients you want. However, that doesn’t mean you turn everyone else away. If the opportunity works for you, and for them, there’s no reason you cannot work with them.

Planning

Once you know what has worked for you in the past, who you’re targeting and what you need to achieve, planning your marketing strategy is next.

Your Fractional CMO will bring years of experience to bear here. Having tried virtually every marketing option there is, you can be confident that the consultancy and guidance is going to deliver a marketing strategy aimed at delivering on your growth targets and your business goals.

Budgets will be a key part of these conversations. Don’t be surprised if the recommended budget is more than you were expecting. The more saturated your market and the more competition there is, the more noise you need to make to be heard. This is a major reason why you need to identify what makes you different. Different is easier to spot for your target audiences!

Specialists

With years of experience in planning and delivering marketing programmes, your Fractional CMO will have developed a network of tried and trusted specialists. Website developers, PR specialists, SEO experts and many more. You can benefit from this network. Far better to use absolute specialists that try to do something yourself. Whilst you will pay for the service, the ROI will be worth it.

As time goes by and your business grows, it may make sense to start bringing some marketing talent in-house. There may come a point where specific specialist services are being used so much that it equates to a salaried role. Your Fractional CMO will advise you if and when this becomes something to discuss.

Managing your marketing

Once a marketing strategy is in place, the role of your Fractional CMO changes somewhat. It changes from a strategic role to an operational management role (at least with SME Needs it does).

Whilst continuing to work closely with you, the role is one of delivering on the marketing strategy. That means project managing everyone involved in delivering – some of your team, some SME Needs staff and the third-party specialists that are involved.

Two key tasks here:

  1. Ensuring the marketing happens consistently, according to the agreed schedule
  2. That it is delivering on the agreed targets/KPIs

As needed, changes to the plan will be discussed and made. The aim is to deliver the maximum ROI possible for your marketing budget.

Letting you focus on your business

Running a small business requires you to wear many hats/spin many plates (delete as you prefer). Adding a Fractional CMO to your team takes a hat/plate from you, giving you more time to focus ON the business and your clients. This addition also brings more knowledge, expertise and experience to bear on your business

Performance management

Throughout everything, your Fractional CMO will be measuring performance against your benchmarks and your targets. Improving your numbers is THE GOAL of any CMO, helping you grow your business.

Why use a Fractional CMO?

As any small business grows, there comes a point where the owner runs out of time and knowledge. Are you at that point?

You have three choices:

  1. Recruit a marketing manager, but giving them complete responsibility for your marketing when they’re not ready is highly likely to lead to poor results.
  2. Recruit your own CMO. Average salaries for a CMO are £97,000 a year, plus expected bonuses on £19K. Even without adding software licenses, desk space and other costs, this recruit adds £132K a year to your salary costs.
  3. Use a Fractional CMO and get the marketing support you need, building the time used as your small business grows

A Fractional CMO provides the knowledge, experience and flexibility you need as the owner of a growing small business.

To talk more, call us on 020 8634 5911 or click here to book a meeting.

one red tulip amongst lots of yellow to support an article about the power of different

Does your business stand out?

By Customer Understanding, Marketing Performance, Marketing Plan, Measure, Strategic Planning

Why It’s Important for Your Small Business to Stand Out from the Competition

In today’s highly competitive marketplace, your ability to differentiate your small business from your competitors is more crucial than ever. With thousands of businesses offering similar products or services, standing out is not just an option but a necessity for growth and long-term success. Whether you’re running a membership organisation, an e-commerce business or a tech startup, creating a unique identity and offering something distinct can make all the difference in attracting and retaining clients. Here, we explore why it’s important for your small business to stand out from the competition and how it can lead to increased brand recognition, client loyalty, and profitability.

1. Attracting Attention in a Crowded Market

One of the primary reasons for standing out is to capture the attention of potential clients. With the rise of online shopping, social media, and digital advertising, your target audiences are bombarded with marketing messages every day. If your small business doesn’t offer something unique or memorable, it risks being overlooked.

A distinctive offering, whether it’s a unique product feature, an innovative service, or an eye-catching brand aesthetic, helps you grab attention in a crowded space.

In industries where multiple businesses are vying for the same target audience, standing out can be the factor that causes clients to choose your brand over the competition.

2. Building a Strong Brand Identity

A well-defined and memorable brand identity is key to making your business stand out. This identity isn’t just about a logo or colour scheme. It’s about how your brand is perceived by your target audience. This perception is shaped by your company’s mission, values, client service, and the overall experience you provide.

When your business stands out with a strong, consistent brand:

  • it creates a sense of trust and reliability.
  • Clients are more likely to remember and return to a brand they resonate with.

Whether through a compelling story, a distinct personality, or a clear value proposition, having a standout brand identity ensures you don’t fade into the background of a sea of competitors.

3. Creating Client Loyalty

In a competitive market, it’s not enough to simply attract clients – you need to retain them. Offering something unique that aligns with your clients’ needs or values can turn one-time buyers into loyal, repeat clients. Brand loyalty is crucial, especially for small businesses that rely on a steady client base for sustainable growth.

When clients feel a connection to your business, whether because of the personalised service you offer, your unique product offerings, or your commitment to social causes, they are more likely to return and recommend your business to others.

Differentiation helps create this bond. This can be more difficult to establish if you simply follow the crowd and offer the same products and services as everyone else.

4. Commanding a Premium Price

One of the most significant benefits of standing out from the competition is the ability to command a higher price for your products or services. When you offer something distinctive that your competitors don’t, you create perceived value in the eyes of your clients. This perceived value allows you to justify a higher price point without fear of losing business to cheaper alternatives.

For instance, small businesses that offer high-quality craftsmanship, eco-friendly products, or exceptional client service can often charge more because clients are willing to pay a premium for these unique qualities. Differentiation allows you to move beyond competing solely on price, positioning your business as a top choice for clients who value quality or uniqueness.

5. Better Marketing and Word-of-Mouth Promotion

When your business stands out, it’s easier to create a buzz and attract attention through word-of-mouth marketing. Clients are more likely to talk about your business and recommend it to others if they have a positive and memorable experience. This kind of organic marketing is invaluable for small businesses, as it’s both cost-effective and highly credible.

Differentiation makes it easier for clients to be advocates for your business. If your brand or product resonates with them in a unique way, they’ll be excited to share it with their network. Whether it’s through social media, client reviews, or personal recommendations, word-of-mouth marketing is often the most powerful tool in attracting new clients.

6. Attracting the Right Clients

Standing out also helps ensure that you attract the right clients who align with your business’s values, products, and services. When you differentiate yourself, you clarify exactly what your business is about and who it serves. This helps to weed out clients who may not be a good fit and attract those who are more likely to become loyal patrons.

For example, a small business that focuses on sustainability or eco-friendly products may attract clients who prioritise these values. By standing out and clearly communicating your unique selling points, you can attract clients who share your values and are more likely to stay with your business for the long haul.

7. Enhancing Client Experience

To stand out from the competition, many businesses focus not only on their products or services but also on the overall client experience they offer. From the first point of contact to post-purchase support, every touchpoint is an opportunity to differentiate your business.

Providing an exceptional client experience that goes above and beyond the norm can set your business apart in a meaningful way. Whether it’s through personalised service, fast response times, or going the extra mile to solve problems, clients remember businesses that treat them well. A remarkable client experience can be a significant differentiator and a reason why clients choose your business over others.

8. Long-Term Business Success

In the long run, standing out from the competition is essential for business growth and sustainability. Without differentiation, your business may struggle to adapt to changing market conditions or consumer preferences. Having a unique identity and value proposition provides a solid foundation for growth and helps ensure your business doesn’t become obsolete or irrelevant over time.

By continuously innovating and reinforcing what makes your business unique, you can build a lasting brand that stands the test of time. This is regardless of the competitive pressures you face.

Conclusion

In a crowded and competitive market, standing out is vital for the success of any small business. It allows you to attract attention, build brand loyalty, command higher prices, and ensure long-term success. By offering something unique, creating an exceptional client experience, and focusing on what differentiates your business, you increase your chances of thriving in an increasingly competitive environment. In the end, differentiation is not just about being different. It’s about being memorable, valuable, and relevant to your target audience.

Our Focus Workshops are all about identifying who you want as Ideal Clients, about why you and what makes you stand out. For more information about this phase of our strategic marketing support, click here.

 

Mailchimp logo - the tool we recommend to help small business run great email marketing campaigns

Opens are Great. Clicks are Better

By A Helping Hand, Marketing Performance, Networking Partners

How to get the best results from your email marketing campaigns

Email marketing remains one of the most effective channels for small businesses, particularly in ecommerce. When evaluating their campaigns, business owners often focus on three key metrics: contacts, open rates, and click rates. This article explores each metric’s significance and offers actionable tips to boost the two most critical measures—open rates and click rates.

Contact List Numbers

The size of your email marketing list is important, but bigger isn’t always better. A smaller list of highly engaged subscribers will outperform a larger, inactive one. Quality should always take precedence over quantity.

The ideal scenario is a steadily growing list of active, engaged subscribers who interact with your emails and trust your brand.

Open Rates

Encouraging subscribers to open your emails is the first step towards driving sales. Open rates, typically shown as both a percentage and a number, are most valuable when viewed as a percentage. A higher percentage indicates that your initial tactics, like crafting engaging subject lines, are working.

For reference, Mailchimp suggests a good open rate is around 35%, but this varies by industry. Several factors influence open rates:

Subject Line

Think of the subject line as your headline—it’s what convinces recipients to open the email. It should:

  • Capture attention while clearly indicating the email’s content.
  • Be relevant to the audience. For example, an IT security email won’t appeal to a procurement manager.
  • Spark interest, whether by offering a discount or addressing a common problem.

If you’re resending an email campaign (recommended for most campaigns), adjust the subject line. If it didn’t work the first time, it’s unlikely to perform better without changes.

Sender Name

Emails from a named individual outperform those sent from a generic company address like “support@” or “sales@”. Personalisation can boost open rates by as much as 35%.
Brand recognition also plays a role. Consistent marketing activity builds trust, making recipients more likely to open your emails.

Timing

Sending emails at the right time is crucial. Consider when your audience is likely to think about your topic. For example, business-related emails perform better during weekdays, while family-focused content may be better suited to weekends. One ecommerce client selling firewood found their best results came from sending emails during lunchtime on Saturday, Monday, and Thursday.

Frequency

While sending more emails can lower open rates, it often increases total sales. Test different frequencies to find the optimal balance for your business.

Click Rates

For ecommerce businesses, clicks are the ultimate goal. If subscribers aren’t clicking through to your website, they can’t make a purchase. Increasing click rates significantly impacts revenue. Our firewood client found that while increasing open rates added an average of £3.10 per additional open, each additional click generated £19.23!

To improve click rates:

Relevance

If the email content doesn’t resonate with your audience, they won’t click. Avoid sending every campaign to your entire list—this can lead to higher unsubscribe rates. Instead, segment your list and tailor your content to each group. For instance, a craft brewery targeting pub owners saw low click rates (under 0.2%) because their campaigns were consumer-focused, not business-oriented.

Timing

Just like with open rates, consider the habits and schedules of your audience to determine the best time to send your emails.

Content Balance

Image-only emails often perform poorly because many recipients block images for security reasons. Use a mix of text and visuals for better results, whether your emails are HTML-based or plain text.

Link Placement

Don’t rely on a single link or button. Spread links throughout your email, such as in the header image, early in the text, and within the call-to-action (CTA). Multiple opportunities to click increase the chances of engagement. For promotional emails, stick to one destination to keep the message clear.

Testing

Every suggestion here can improve your results, but testing is the only way to find what works best for your audience. Most email platforms offer split (A/B) testing, making it easy to experiment with subject lines, content, timing, and more.

Final Thoughts

Email marketing offers incredible potential for small businesses, but success depends on strategy, relevance, and constant optimisation. If your campaigns aren’t delivering the results you need, we’re here to help. Request a review of your email marketing and discover where improvements can be made.

Looking after your internal client

By A Helping Hand, Delivering your marketing, Marketing Performance

Keeping a consistent flow of new projects and sales is a common issue for many small businesses. What frequently stops this happening is a feast and famine flow (see further down for more detail) so this article will look at how looking after your internal client will stop (or at least reduce) the feast and famine and help to keep a consistent flow happening.

Who is your internal client?

Put very simply, your internal client is you. You have to treat yourself in the same way as you do your clients. If you don’t, you won’t be able to look after your external clients because your internal one ceases to exist.

How your internal and external clients differ

There are a number of differences:

  1. Your external clients give you money in exchange for the products and services you provide. Your internal client spends or gives away (salaries, taxes etc.) that money.
  2. External clients have time scheduled for them so you can do what they are paying you for.
  3. Most people make their external clients the No.1 priority, usually dictated by invoice size.
  4. You will rarely move time scheduled for external clients, except maybe for a bigger one!

Why No.4?

Whilst the saying “the customer comes first” is valid in multiple ways, if the internal client is struggling, it is going to be difficult to put them first. Most of the time, if an external client or prospective client asks for a meeting at a time you already have something scheduled, you will say the time isn’t available. You’ll negotiate another time that works for both parties.

It’s rare that someone will say “this time or none at all”, so why not leave your internal client meetings in place, saying simply that the time is already booked? The advent of calendar tools like Calendly make it really easy for people to book a meeting with you. The booker simply sees what times are available and picks one that works for them. They have no idea whether unavailable times are being used internally or externally. The only way anyone finds out is if you tell them.

Feast and famine

Too many small businesses fall into this trap.

  1. They do some marketing
  2. This generates leads and they close some of them
  3. Whilst delivering on these sales, time is given only to delivery so that the opportunity to invoice arrives sooner.
  4. Once the work is done, the invoice can be sent, but there are no new opportunities and therefore no more work.
  5. Because there is no work, time is given to marketing, and we return to No. 1.

Schedule marketing time

5-10% of your working week should be dedicated to your marketing, in much the same way as your marketing budget should be 5-10% of your revenue. That means 2-4 hours a week per full-time equivalent (FTE).

If this is scheduled in, it quickly becomes part of your routine. Anyone booking a meeting with you via Calendly et al will book a clashing meeting because it isn’t available. On the odd occasion when it really is necessary for you to change your marketing time, move it to another slot in the week – DO NOT give it away.

So, by looking after your internal client, committing time to your marketing, you:

  • Resolve a big problem that impacts lots of small businesses
  • Keep a consistent flow of new leads and sales coming into the business
  • Ensure the company stays around to look after your external clients

 

Sounds like a win-win to me!

 

 

B2B marketing expo trade show

7 Best Ways to Maximise the Number of Names You Collect at a Trade Show

By Delivering your marketing, Marketing Performance

At this point it is Quantity over Quality

Trade shows are a crucial part of the sales pipeline for many small businesses, sitting at the top of the funnel. They offer a great opportunity to engage with potential clients face-to-face, build brand awareness, and gather a large volume of leads quickly. The contacts you collect at trade shows are typically in the awareness or consideration stage, where they are exploring options and seeking more information. By capturing their details at this stage, you can nurture them through your sales process, converting them into qualified leads and, ultimately, customers. Here’s how you can maximise the number of contacts collected before the event ends:

1. Offer an Immediate Incentive

Provide an instant reward, such as free samples, small giveaways, or entry into a prize draw in exchange for contact details. Attendees are more likely to engage if they receive something on the spot.

Whilst you will collect some names here that are unlikely to become prospects you have no real way to telling, so quantity is a good thing here.

2. Create an Eye-Catching Booth

Design an attractive and interactive booth that draws in attendees. Use bold signage, interactive displays, or live product demos to grab their attention. The more appealing your stand, the more people will stop by and engage.

Remember that the first things they see are the headline above the stand (assuming you’re using a shell scheme) and the headline on your display. Making them about the client, not about you, is far more likely to get people to visit your stand.

3. Utilise Digital Sign-Up Tools

Equip your booth with tablets or QR codes linked to digital sign-up forms, making it quick and easy for visitors to share their details. This reduces the risk of losing physical sign-ups and speeds up the process.

Asking people to fill in a paper form, especially when you want lots of information, puts people off and you also run the risk of not being able to read their handwriting!

Most trade shows give you the option to rent badge scanners. Whilst this is often an optional extra, it is worth paying for as it saves you a lot of time and makes it very easy to collect details.

4. Mini Contests or Challenges

Organise on-the-spot contests, quizzes, or challenges that require attendees to provide their contact information to participate. This gamified approach adds excitement and encourages people to share their details in the moment.

5. Engage with Live Demos and Presentations

Host engaging, real-time demonstrations or brief talks at your booth. Attendees who are intrigued by your product or service can be asked to sign up for more information immediately after the demo.

This is one only really if you have a big stand. Trying to do this in a 3 x 2m stand may not be easy, depending on what you do.

6. Have a Friendly, Proactive Team

Make sure your booth staff are approachable and proactive in starting conversations. They should actively encourage people to leave their details, whether by engaging them in product discussions or explaining the benefits of signing up.

Having staff there who don’t want to be will put people off and you lose the opportunity to maximise the number of names you collect.  Remember, the people on the stand don’t have to be Sales or Marketing. Having some operational staff on there gives people the opportunity to ask more detailed questions. Demonstrating the knowledge and experience within your business in this way is a great way to get people to give you their details.

7. Leverage Social Media Check-Ins

Encourage attendees to check in at your booth via social media. Reminding your followers in the days leading up to the event will encourage people to visit your stand. Consider mentioning your show neighbours in your posts, assuming they’re not direct competitors. If your neighbours reply, your post gets in front of all their followers, some of who will “nip next door” to see what you’re all about.

8. Quality giveaways

Just as a bonus tip, please make sure your giveaways are good quality. They won’t get contact details straightaway, but they will remain in peoples’ lives and remind them of the event and of your brand. Quality products strongly suggest a quality brand!

By optimising these strategies, you can gather a significant number of leads at the event, ensuring that your trade show efforts contribute strongly to the top of your sales pipeline. Over the years SME Needs has helped lots of companies make trade shows a highly effective part of their marketing mix. If you’d like to talk about your upcoming events, get in touch.

You may also want to read our article about the 5 biggest mistakes people make with trade shows.

 

Why Bad Reviews Can Be a Good Thing

By Marketing Performance

and How to Turn Them to Your Advantage

In today’s digital age, online reviews wield significant power. They can shape a small business’s reputation, influence consumer trust, and impact sales. Understandably, receiving a bad review can feel like a personal blow, especially when you’ve poured your heart into building your business. But here’s the silver lining: bad reviews aren’t necessarily all bad. When handled correctly, they can be a valuable tool for growth, customer engagement, and credibility.

Reviews and testimonials are a vital part of your marketing mix. You need them, whether they are are on your website, your Google Business Profile (you can see ours here) or an independent body such as Feefo or Trustpilot.

The Benefits of Bad Reviews

They Build Trust

A flawless five-star rating might seem ideal, but it can also appear suspicious. Consumers are savvy and often perceive a mix of positive and negative reviews as more authentic. A few negative reviews amid glowing ones can make your business look honest and transparent.

They Highlight Areas for Improvement

Negative feedback can provide insight into aspects of your business that need attention. Whether it’s a product flaw, slow service, or unclear communication, constructive criticism is a chance to address weaknesses and improve your offerings.

Read your reviews and if the same issue is being raised multiple times, it is something you need to look at. Remember that people are trying to help by highlighting this to you.

They Offer a Chance to Showcase Your Customer Service

How you respond to a bad review says a lot about your business. A thoughtful, professional reply can demonstrate your commitment to customer satisfaction and showcase your ability to handle criticism gracefully. Always respond to your reviews, good or bad. Even more important for your bad ones. If you don’t people will think you don’t care!

They Encourage Engagement

Responding to reviews—good and bad—creates dialogue with your customers. This engagement can build stronger relationships and foster loyalty, showing customers that their opinions matter.

How to Make Bad Reviews Work for Your Business

Respond Quickly and Calmly

A prompt response shows that you’re attentive and take feedback seriously. Avoid being defensive or argumentative. Instead, acknowledge the customer’s experience, apologise where necessary, and offer to resolve the issue.

Example:
“Thank you for your feedback. We’re sorry to hear about your experience and truly value your input. We’d like to make this right—please contact us directly so we can address your concerns.”

Take the Conversation Offline

Where possible, move the discussion to a private channel such as email or a phone call. This allows you to resolve the issue without the back-and-forth playing out publicly. Once resolved, you might ask the customer to update their review to reflect the outcome.

Learn and Adapt

Treat every negative review as a learning opportunity. If multiple customers flag the same issue, it’s a clear sign something needs to change. By making improvements, you can prevent similar complaints in the future.

Showcase Positive Reviews

Balance the impact of bad reviews by amplifying positive ones. Share testimonials on your website, social media, or marketing materials to highlight happy customers and success stories.

Encourage More Reviews

A few negative reviews won’t overshadow dozens of positive ones. Encourage satisfied customers to leave feedback by asking politely after a purchase or providing an incentive, such as a discount code for their next visit.

The Bottom Line

Bad reviews can sting, but they’re also a natural part of running a business. By viewing them as opportunities rather than setbacks, you can turn criticism into a powerful tool for growth. Remember, it’s not the mistake but how you handle it that customers will remember. Address issues professionally, make improvements where needed, and keep striving for excellence. In doing so, you’ll not only earn the trust of your customers but also enhance your business’s reputation in the long run.

triangle of time, skills and money making up the budget triangle

Balancing the three key resources you need for effective marketing

By Marketing Performance, Marketing Plan

When you’re planning your marketing, you need a mixture of three key resources – time, skill & money To get the results you want from your marketing requires a careful balancing of these three key resources. Here’s how you balance your resources to keep your marketing working well.

Time & marketing skills

In a perfect world you will have all the marketing skills and knowledge you need, and the time to use them, available within your business. You’re doing your marketing well and the leads are coming into your business.
A common starting point for many early-stage businesses, simply because the money isn’t there. You make use of the skill you have to generate the early growth you’re looking for.
But what happens when one of these starts becoming scarcer?

Running out of time

Your early marketing was effective, generating leads that led to sales. Now you have to deliver on those sales, and that takes time. As time is limited for all of us, it has to come from somewhere – usually marketing!

Running out of skills

Marketing is constantly evolving. Thirty years ago, the Yellow Pages, networking and direct mail ruled the roost. Then along came websites and Google Adwords (now called Google Ads) and email marketing. In the last decade or so, social media is at the forefront, alongside other digital marketing channels. Has your knowledge kept up?

You’re running your business, meaning other jobs take priority. There simply isn’t time for you to maintain your marketing skillset.

Adding budgettriangle of time, skills and money making up the budget triangle

When your time and skill resources dwindle, but you need to keep the leads coming in, you have to add the final key resource – money.
But that is also a finite resource, often a limited one. But you need to add budget to top up the time and skills you have to reach the levels you need.
Here’s what you need to do to ensure you’re using the right balance of these key resources…

1. Assess Your Current Skills and Resources

At every size of business, before calculating the budget you will need, you need a clear understanding of the marketing strengths and weaknesses within your business. Identify which marketing tasks you can handle efficiently and which tasks are beyond the expertise within the business or would consume too much time. At a minimum level do you have:

  • Copywriting skills, for blogs, brochures and social posts
  • Graphic design skills
  • Website management/maintenance skills, so you can update your own website
  • Networkers, able to develop relationships with people without always trying to sell to them
  • The ability to properly assess the marketing performance

As you develop your marketing plan, you will identify other skills that are needed.

2. Determine your marketing strategy and develop your plan

Truly understanding the skills and resources available within your business helps you to develop the right marketing strategy for your small business. Over the years we have seen many businesses limit their marketing activities because they’re worried about costs. If you know that some of the marketing can be done in-house, you know your costs will be lower.

Developing a marketing strategy that only uses the skills and time available within your business will lead to missed opportunities and a lack of growth. This will only get worse over time as the marketing landscape evolves, but the skills don’t keep up.

3. Where are the gaps?

Once you have a plan, identifying the gaps is relatively simple. Plugging the gaps is then about finding the right mix of expertise and technology

  • What marketing technology can give you back time?
  • Social media platforms such as Publer or Hootsuite
  • Email marketing tools, such as Mailchimp
  • Performance reporting tools such as Google Analytics or SEMrush
  • Who are the marketing specialists who can provide the expertise in other areas, perhaps PPC or PR, maybe SEO or email marketing

Complementing internal skills with external expertise and technology delivers both the quality and quantity of marketing your business needs to hit your marketing targets and business goals. You don’t need to outsource everything. Prioritise high-skill, time-intensive tasks that will make the biggest impact on your marketing strategy.

The third of the key resources, money, is what enables the gaps to be filled. Wise choices in these areas will deliver a great ROI and be a good investment for your business.

4. Review and Reallocate Regularly

Regularly reviewing your marketing performance is key to maintaining the right balance of resources. Monitor your marketing performance and assess whether the budget, time, and skills allocated are producing the desired results.
If certain areas are under-performing, changes can be made. If the under-performing areas are being delivered by external resource, changing supplier is far easier than replacing or upskilling internal staff

Conclusion

The right balance of time, skill and money will deliver the results you are looking for, so approach this in a careful, strategic way. By assessing your team’s skills, outsourcing when necessary, making good use of automation tools, and continuously reviewing your marketing performance, you can create a marketing strategy that maximises efficiency and results.

 

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maximise your click rate

How to Maximise your Click Rate

By A Helping Hand, Marketing Performance

Email marketing is a proven marketing tool for businesses large and small. It is a great way to engage with clients and prospects and a vital part of the marketing mix to maintain brand awareness for your business. Email marketing performance is initially measured in two ways: open rate and click rate. This article looks at key ways to maximise your click rate from your email marketing.

The right people

A big list of contacts in your email marketing tool means only one thing: A big bill each month. You want the people on your mailing list to be interacting with your marketing communication, so keeping it clean and ensuring people really want to be on your list is good. A smaller list of engaged contacts is always going to be better for your business than a long list that is just names and email addresses.

Targeted content

If your email campaigns aren’t providing content that your contacts want to read, they are never going to click through. The written content within your email needs to give them a great reason to click through.

Two suggestions to help you get the right content:

  1. Look at what you’ve published before. What topics have engaged people and seen plenty of page views?
  2. Ask your clients and your target audience what keeps them awake at night, or what they want help with.

Improve your open rate

Nobody can click if they haven’t opened the email campaign in the first place. Open rates are impacted by two things:

  1. Who the email is from. Make sure there is a name in there as well, rather than simply a company name. People buy from people (more about that here) and they open emails from brands they know and trust.
  2. The quality of the subject line. Entice people into opening your email through urgency, or appealing to their vanity, greed or other needs. There’s a great list of examples here.

A low open rate guarantees a low click rate, so you need more opens to maximise your click rate.

Make it easy to click

Buttons are a great way to make it obvious what you want people to do. Colouring them so they stand out (within your company brand guidelines of course) is key, but there are two other places for links that you may not have considered

  1. Within the text. Hyperlinks in the text, especially in the first line or two, can increase click rates by 30-40%. They are particularly helpful if people don’t download images (buttons are often images).
  2. Within images. Adding a link to an image makes it into another big button. Whether people are scrolling on their phone (images are always bigger than buttons) or running their mouse across the screen, adding a link to each image is a great way to grab a few more clicks.

These two quick changes can triple the number of opportunities for someone to click through. See in the image below how many more clicks were gained from adding more click opportunities

The ultimate measure of how good your email marketing is, of course, is sales generated, but if people aren’t on your website, they’re not likely to be buying.  Higher click rates mean more people on your website, so maximising your click rate is a vital part of any email marketing you do.

If you need a hand, give us a call: 020 8634 5911

 

graph of email marketing performance

It’s not always Tuesday or Thursday!

By A Helping Hand, Marketing Performance, Measure

Email marketing is a highly powerful marketing tool for small businesses, when done well. One of the biggest questions people ask is “when is the best time to send an email marketing campaign?”  If you type this question into Google (other search engines are available), you’ll get millions of responses.

What the email engines say

To start answering this question, we looked at what the big players in this market said. Here goes…

Mailchimp

It’s somewhat established that the best days to send email blasts are Tuesday, Wednesday, and Thursday across different industries and audiences. When we look at the typical distribution of optimal send times across Mailchimp’s whole system, the best time to send email newsletters is at 10AM in the recipients’ own time zones. Note that no single day wins hands-down. This is what we should expect when studying the data of billions of humans’ inbox activity.”

Mailerlite

Which day of the week is everyone sending their campaigns? Email marketers favour Tuesday (closely followed by Wednesday) for sending out their campaigns. Which day of the week generates the most opens? Thursday is the weekday with the highest open rate, closely followed by Monday. What time of the day generates the most opens? Most email opens occur between 11AM-12PM, with another peak between 6-7PM and an interesting late-night bump at 2AM (in the sender’s time zone)

Hubspot (based on US subscribers)

The best time to send emails on Tuesday is 9 AM – 12 PM EST, then 12:01 PM – 3 PM EST. I’d stay away from sending your emails anytime after 6 PM EST. On Mondays, aim to send your emails between 6 AM and 9 AM EST, then 9 AM – 12 PM EST. You’ll get the least engagement between 6 PM and 9 PM EST

Mailmunch

Tuesday: According to various email tool statistics, emails sent on Tuesday have the highest open rate of over 18%, increasing site traffic. Wednesday: The mid-week day consistently meets the open and click-through rate goals. Thursday: Is considered the best day to send marketing emails. You can choose between Tuesday and Thursday to start your email campaign. You’d be surprised to learn that Fridays and Mondays are not preferred for email sending, but they are still a better option than weekends. Friday’s open and click-through rates (CTR) are higher than Monday. 

What else do they all say?

You will see a trend in these responses saying that Tuesday – Thursday are good days, with mornings being the better time.  But what they all say in addition to this is that this is not to be taken as written.  For you it may be different. To truly find the best time and best day for your email marketing campaigns, you have to test.

What are you testing?

When running email marketing campaigns, there are many different measures that you can compare and test:

  1. Open rates – how many people opened the email campaign?
  2. Click rates (sometimes referred to as Clickthrough rates) – the number of times people clicked on a link in your campaign.
  3. Website traffic – how much traffic did you send to your website?
  4. Desired outcomes – how many people did what you wanted them to do?

Depending on your reasons for sending the campaigns, the measure that is important to you will vary. However, they are all connected.

Open rates

Open rates are impacted by the name of the sender and by the subject line. If the recipient recognises the sender and has a positive relationship with them, they are more likely to open the email. If the subject line grabs their attention, they are more likely to click to open.

But they have to open it to do anything else. The higher the open rate, the more likely they are to do the other things.

Click rates

Assuming you’re not adding lots of different links to various places, most of the links in your emails (whether in the text or specific buttons) will go to one, or two, places. The decision to click is based on the content of the email. If it is obviously trying to sell something, click rates are likely to be low. If the content is tantalising and offers to help, click rates will be higher.

Again, they have to click for any further action to be counted as the result of the email marketing campaign.

Website traffic

This should be a similar number to the one above, assuming you’re behaving with your Calls to Action (CTAs), but you should also keep an eye on how long people spend on your site. If they are clicking onto it, but then leaving quickly (shame Google no longer has a Bounce Rate stat), you landing page is not of interest to them.

Desired outcome

Ultimately this is the real payback from your email marketing campaigns. If you run an ecommerce business, this measure is likely to be revenue. If you’re a B2B service provider, perhaps it is meetings booked – and so on.

How to test your email marketing campaigns

Testing can take some time, particularly if you’re not sending large volumes, but the sooner you start, the sooner you will have results you can use.  We find a spreadsheet and pivot tables to be the best way to analyse the results, but that may not work for everyone. Here are the steps we recommend:

  1. Look back at previous campaigns and record your performance
    • Date, day and time sent
    • Open rate
    • Click rate
    • Desired outcome rate
  2. Analyse those results to see how you’ve done so far
  3. Schedule upcoming campaigns on days and at times you’ve not sent campaigns before
  4. Analyse regularly

The good and not so good times should start to show after the first 6-10 campaigns.

Kindling n Thingsgraph of email marketing performance

We’ve been running the email marketing for this company since early 2023 and we’ve been tracking the email marketing performance during that time. For them, Monday lunchtime is one of the best times to send campaigns, followed by Saturday lunchtime and Thursday lunchtime (these are average campaign figures – the big spike on Wednesday is a one-off campaign so will need to be tested again). Evenings are surprisingly poor considering this is a consumer product. You can see a full case study on our work for them here.

If your email marketing isn’t working as well as you’d like, experimenting with when you send them is a good way to identify ways to get better results. If you’d like a free review of your email marketing, click here.

Is your shop window right?

By A Helping Hand, Customer Understanding, Marketing Performance

Your customers buy from you because they like what you have to offer and they see how it can help them. But they can only buy if they have entered your “shop”. That doesn’t mean you have to have premises on the high street or the local shopping centre. Your website is just as much a shop window as a physical premise. Let’s look at why this is important and how you can make sure your shop window entices people in, maximising the chance that they buy from you.

Why a good shop window is vital

There are three core reasons why it is vital that your shop window or website is right:

  1. Wasted time and money

Driving traffic to your website takes time, effort and, often, money.  Using all this resource only for people to quickly leave is a waste. Here’s some examples we’ve come across over the years:

92% bounce rate

A kitchen company asked us to look at their Google Ads account as it “wasn’t working”.  Their ads had a 17% click-through rate (CTR) so they were definitely working, but the site’s content was so bad they had a 92% bounce rate (in old Google Analytics terminology)

£5k a month

An appliances business was spending £5K a month on Google Ads, sending traffic to their site. But the site wasn’t right, so much of this investment was wasted.

0.2% conversion rate

Great social media and natural SEO drives a lot of traffic to another site we’ve seen, but the usability of the site meant that people were looking but not buying.

These are just three examples of how you can invest time, effort and money in your marketing, only for it to fail at a critical point – the “shop window”

  1. Poor first impression

People make up their minds about something quickly. First impressions count. It takes less than 3 seconds for people to get that first impression and it takes a lot of effort to make them change their minds. There’s some great stats about website first impressions here.

  1. Lost opportunities

How many sales opportunities are you losing because your website isn’t great?  Your website is there purely to generate new business for you, so if that isn’t happening, what do you do?

How to improve your website

1. Make it about them

Let’s for a moment put aside the design element.  The headline and all the content (except the About Us page) should be focused on the reader and not on you.

2. Content is about how you help, not what you do

Putting it bluntly, nobody cares what you do. They do, however, care about how you can help them. The content needs to be about the issues you know they face and what you can do to help them. What is the end result they are looking for? Make sure your content talks about that.

3. Plenty of evidence you can deliver

You have lots of stories about how you’ve helped your clients in the past. You wouldn’t be in business if you hadn’t.  Even if you are a brand new business, chances are you’ve got stories from the past where you’ve helped people.  It is rare for someone to start a business they have no experience in, so use that experience and your stories to prove you can deliver on your promises. You can see more about how to effectively use your stories here.

4. Multiple ways to get in touch

Many people think that if they pick up the phone, you will start trying to sell to them straight away. Even if that isn’t the case, that’s what they believe, so give your audience multiple ways to get in touch with you and get the information they want initially.

  • Brochures they can download (may be gated, may not)
  • Telephone numbers – maybe a WhatsApp alternative
  • Email addresses
  • Appointment booking
  • Contact Forms

This is about what your prospects want – not what you want.  The more you restrict their ability to get in touch in the way they wish to, the more likely that person is to go elsewhere.

If you’re not getting the leads you want from your website, stop spending time and money sending people there. Put your effort into working out what needs to be done to make your website more effective.

If you need some help, call us on 020 8634 5911 or use any of the other contact methods that you can see here.