Category

Strategic Planning

The Definition of Marketing Madness

By A Helping Hand, Marketing Performance, Strategic Planning

Why Are You Doing the Same Marketing and Expecting Different Results?

There is a well-known saying that doing the same thing repeatedly and expecting different results is the definition of madness.

Whether or not you agree with the definition, there is a valuable lesson for small businesses. If your marketing isn’t producing the results you need, carrying on doing exactly the same thing and hoping things will improve probably isn’t the best strategy.

Yet this happens all the time.

So why do small business owners continue with marketing activities that aren’t delivering the results they want?

And, more importantly, what can you do differently?

Why does this happen?

There are several reasons.

It’s what you know

Most of us naturally stick with what we know. If you have always relied on networking, exhibitions, email marketing, referrals or a particular form of advertising, changing direction can feel like a risk.

There is also plenty of confirmation bias involved. You know other businesses that use the same approach successfully, so it is easy to assume that it should work for you too. The problem is that what works for one business doesn’t necessarily work for another. Your target market, proposition, competition, pricing, sales process and customer behaviour are all different.

Just because something works for someone else doesn’t mean it is the right marketing approach for you.

It used to work

This is particularly common in established businesses. Something worked five, ten or even twenty years ago, so why change it?

Because your market has changed.

Your customers have changed. Your competitors have changed. Technology has changed. The way people research and buy has changed. Think about the difference between the Yellow Pages and Google. For decades, being listed in the Yellow Pages could generate business. Today, most buyers will search online before they pick up a phone.

The same principle applies to almost every area of marketing.

Past success is not a guarantee of future performance.

One of the biggest dangers is when your existing marketing is doing “okay”. It generates a few enquiries and the occasional sale, so there doesn’t appear to be an urgent reason to change. But “okay” isn’t necessarily good enough. If you could generate twice as many enquiries, better-quality leads or more sales from the same investment, wouldn’t you want to know?

You don’t think you have the budget

There is a common perception that trying something new means spending a lot of money. It doesn’t have to. Some of the most valuable changes you can make to your marketing cost very little. Improving your messaging, focusing on a better-defined target market, following up leads more effectively or measuring your results properly can have a significant impact without requiring a huge budget.

The bigger issue is often not the amount of money available. It is where that money is being spent.

If you are spending money on marketing that isn’t working, continuing to spend it there is far more expensive than trying something different.

You don’t have the time

This is probably the most common reason of all.

You are busy running the business. Clients need work completed. Staff need managing. Suppliers need dealing with. Problems need solving. Marketing gets pushed down the list because there is always something more urgent.

But there is an important distinction between working in your business and working on your business.

If you never make time to review your marketing, improve your processes or develop new skills, you can end up spending years doing things simply because that is how you have always done them.

Being busy isn’t necessarily the same as being productive. Sometimes you need to step away from the day-to-day to work out how to make the business work better.

So, what can you do differently?

The answer isn’t necessarily to throw everything away and start again. Instead, take a step back and work out what is actually happening.

1. Measure what is actually happening

If you don’t know what your marketing is producing, how can you decide whether it is working? You should be able to answer some basic questions.

  • Which marketing activities generate enquiries?
  • Which generate the best-quality leads?
  • Which generate sales?
  • How much does each lead cost?
  • How many leads turn into customers?
  • And ultimately, what return are you getting from your marketing investment?

You don’t need an elaborate marketing dashboard to start answering these questions. You just need to start measuring. Once you have the numbers, you can make decisions based on evidence rather than assumptions.

2. Find out where things are going wrong

It is easy to say, “Our marketing isn’t working.”, but is that actually the problem?

  • Perhaps your marketing is generating plenty of enquiries, but Sales isn’t converting them.
  • Perhaps you are generating lots of leads, but they are the wrong type of customer.
  • Perhaps your website is getting plenty of visitors, but nobody is contacting you.
  • Perhaps your message isn’t compelling enough to make people take the next step.

Before changing your marketing, identify where the problem actually sits. There is little point in generating more leads if you already have enough leads and the problem is converting them into customers.

3. Invest in yourself and your team

You don’t necessarily need to employ a marketing expert or spend thousands on training, but you do need to keep learning. Marketing changes constantly. New channels appear, customer behaviour changes and the tools available to small businesses continue to develop.

Set aside time to learn.

That might mean attending a workshop, reading, taking an online course, talking to other business owners or simply spending a few hours understanding what has changed in your market.

The time you invest today could save you considerably more time and money tomorrow.

4. Stop doing what isn’t working

This sounds obvious, but it can be surprisingly difficult. Once you have identified a marketing activity that isn’t producing results, ask yourself why.

  • Is it the wrong channel?
  • Are you targeting the wrong people?
  • Is your message wrong?
  • Are you using the channel incorrectly?
  • Or is it simply not being given enough time to work?

If the evidence tells you that something isn’t working, don’t keep doing it simply because you have always done it.

Stop.

Then use the time and money you were spending on it to test something else.

And here is the important part.

If the new approach doesn’t work either, you haven’t necessarily lost anything. You have learned that two approaches don’t work. That is progress.

Marketing isn’t about getting every decision right first time. It is about testing, measuring, learning and improving.

5. Get some advice

You don’t have to work everything out yourself. Sometimes the easiest way to make progress is to talk to someone who can look at your business from the outside. An experienced marketing adviser can often spot things that are difficult to see when you are immersed in the business every day.

They can challenge your assumptions, identify where things are going wrong and suggest alternatives. It doesn’t have to mean handing your entire marketing over to an agency. Sometimes you simply need an independent perspective.

If you were lost while driving, you wouldn’t keep going around the same roundabout hoping you would eventually find your destination. You would look at the map.

Marketing is no different.

If you’re not sure where you are going, get some help finding the right route.

6. Talk to your network

You probably already know people who have faced similar marketing challenges. Ask them what works for them. More importantly, ask them what **doesn’t** work. You may discover that someone in your network tried the same approach you are considering and abandoned it for a very good reason. You don’t have to copy what other businesses do, but you can learn from their experience.

There is one other option

Of course, there is always another option. You can carry on doing exactly what you are doing. You can continue spending time and money on marketing because it is familiar. You can continue hoping that things will improve. And you might get lucky.

But if your current marketing isn’t producing the results you need, why would you expect the outcome to suddenly change?

The most successful small businesses aren’t necessarily the ones that get everything right. They are often the ones that recognise when something isn’t working and are prepared to do something about it.

Don’t keep doing the same thing simply because it is what you have always done.

  • Measure it.
  • Understand it.
  • Challenge it.
  • Change it.

And see what happens.

If you would like an independent view of your marketing, SME Needs can help.

We offer a straightforward marketing consultation where you can talk through what you are currently doing, what is working, what isn’t and where you could improve.

Book a marketing consultation and let’s see what we can do differently.

A Virtual Marketing Director can make a massive improvement in your small business marketing performance. Get in touch with SME Needs to find out how

Why Knowing your Churn Rate Is Crucial for B2B Marketing

By Marketing Plan, Measure, Small Business Marketing, Strategic Planning

When a new client says they want to grow their small business by 20% per annum over the next three years, there one key statistic we first look at first: churn rate. If that new client is losing lots of clients, the task of growing by 20% suddenly becomes much harder. Here’s why churn rate is so important and what can be done about it.

1. Churn Rate Directly Impacts Revenue

The relationship between churn and revenue is straightforward: when your clients leave, revenue is lost. For subscription-based models or businesses with recurring contracts, this can have an especially detrimental effect on your cash flow and financial forecasting.

To achieve the growth target, the churn has to be replaced and then new clients added to achieve the goal.

2. Retention Is More Cost-Effective Than Acquisition

It’s widely accepted that retaining an existing client is far more cost-effective for you than acquiring a new one. B2B marketing must focus on churn rate because:

  • Acquisition Costs: new client acquisition involves higher expenses, including advertising, lead nurturing, and onboarding.
  • Retention ROI: loyal clients typically spend more over time and require less marketing effort to maintain.
  • Referral Potential: satisfied clients are more likely to recommend your business, reducing the cost of new leads.

3. Churn Reflects Client Satisfaction

If your clients are leaving, there’s a problem with product fit, service quality or your value proposition. Whilst service quality is not a Marketing deliverable, the other two can be heavily influenced by your marketing.

  • Is your marketing over-promising for your product or service?
  • Are your clients expecting far more for their money than they receive?
  • Are your competitors marketing and delivering something better?

4. Churn Data Drives Strategic Decision-Making

Tracking churn rates gives you valuable insights that can inform business strategy. Identifying exactly where the churn is happening is key to making the right strategic decisions.

  • Analysing churn by client segment helps identify which groups are most at risk, enabling targeted retention campaigns.
  • Feedback from churned clients can highlight areas for improvement in your product or service offering.
  • A declining churn rate often signals that client engagement strategies and campaigns are working effectively.

5. Churn Rate Affects Brand Reputation

In the B2B space, word-of-mouth and reputation play a significant role in winning new business. A high churn rate can damage your standing in the market.

Are you watching your reviews?

Whether you use Google or something like Trustpilot, identifying when people start to share their dissatisfaction is vital.
A hit on your brand’s reputation can cause a lot of damage and take a long time to repair.

6. Predictable Growth Relies on Low Churn

Sustainable growth in B2B markets depends on predictable revenue streams. A high churn rate makes it harder to:

  • Forecast Revenue: fluctuations in client retention rates create uncertainty in financial planning.
  • Scale Efficiently: high churn can offset gains from new client acquisition, making growth less predictable and less impactful.
  • Impact budgets: high churn impacts Client Lifetime Value (CLV) and what the business can afford to invest in marketing.

How Marketing Can Address Churn

To mitigate churn and enhance retention, B2B marketing directors can adopt the following strategies:

1. Understand Your Clients

Use surveys, interviews, and analytics to identify client pain points and unmet needs. You need to know both what is causing churn and within what parts of your client base.

Identifying issues before they become termination issues will help manage your churn rates. If you realise a client has an issue in time to make necessary changes, you have a chance to retain them. If you’re too late to stop the churn, at least understand why they are leaving or stopping buying from you.

2. Review your marketing messages

If product fit is the issue, it is likely that your marketing is attracting the wrong audience with inaccurate messages. A review of who exactly your target audiences are and how you help them will give you the opportunity to edit your messaging to attract the right people.

3. Improve Onboarding

Ensure new clients receive a seamless onboarding experience to maximise satisfaction early on. The more engaged they are with your brand, products and services early on, the better.

4. Deliver Value Continuously

Regularly communicate how your product or service solves their problems and delivers ROI. This needs to start from the first engagement, through the first purchase and onwards.

5. Engage Regularly

Build relationships through personalised email campaigns, thought leadership content, and proactive account management. Be careful that you are segmenting your communication so that what people are sent is relevant to them.

6. Monitor and Act

Regularly track churn metrics, identify trends, and take immediate action to retain at-risk clients.

Conclusion

Churn rate is a key performance indicator that no B2B small business can afford to ignore. It provides critical insights into revenue health, client satisfaction, and overall business performance. By prioritising retention and understanding the causes of churn, you can secure long-term growth, strengthen client relationships, and enhance your brand’s reputation in the competitive B2B marketplace.

What is a Fractional CMO?

By Marketing Performance, Measure, Strategic Planning

& How do you work with one?

A Fractional CMO will provide you with the strategic marketing support you need for your small business, without the need to invest in senior management roles. But what is it actually like working with a Fractional CMO. This is what it is like working with us.

Talking

In the beginning, there will always be lots of talking. Whether you’re working with SME Needs or any other Fractional CMO, they will want, and need, to know a lot about your business:

  • Your history
  • Why you started, and continue doing what you do
  • What makes you different from your competition
  • Your immediate and long-term business goals
  • The marketing skills you have in the business, and what marketing you’ve done before

And a whole lot more…

Why? Because it gives us a real understanding of you and your business. Talking helps us appreciate the culture you’re building and what you want people to think and say about your business, and your team. The more we understand, the more the marketing can help you.

Measuring

Talking will give us some understanding of what you’re achieved up to this point. Measuring will ensure both parties know exactly how your business, and your marketing, are performing and how that has changed over time.

This phase oftens uncovers surprises for our clients:

  • Marketing channels that are losing money, or are really delivering a great ROI
  • Marketing that is grabbing the attention of the wrong people – definitely not your target audience
  • Frequently a lot of FOMO marketing activity

However, it also:

  • Shows where your marketing is really performing
  • What your conversion rates are at all stages of the pipeline (identifying where improvements can be made)
  • Provides benchmarks for future performance measurement.
  • Identifies the gap between where you are now and where you want to be.

Focusing your marketing

Its very easy to let your marketing, and your messaging, wander. After all, surely the more target audiences you have, the more clients you’re going to acquire. The opposite is actually true!

Focused marketing is far more effective and your Fractional CMO will work with you to identify who your Ideal Clients are and what your marketing should be saying to them. We believe that few people care what you do. What they do care about is how you can help them, how you make their issues and problems go away. By putting our heads together we can identify the marketing messages most likely to deliver results. Testing and measuring will determine whether they really resonate.

By focusing on your Ideal Clients, you are far more likely to get the clients you want. However, that doesn’t mean you turn everyone else away. If the opportunity works for you, and for them, there’s no reason you cannot work with them.

Planning

Once you know what has worked for you in the past, who you’re targeting and what you need to achieve, planning your marketing strategy is next.

Your Fractional CMO will bring years of experience to bear here. Having tried virtually every marketing option there is, you can be confident that the consultancy and guidance is going to deliver a marketing strategy aimed at delivering on your growth targets and your business goals.

Budgets will be a key part of these conversations. Don’t be surprised if the recommended budget is more than you were expecting. The more saturated your market and the more competition there is, the more noise you need to make to be heard. This is a major reason why you need to identify what makes you different. Different is easier to spot for your target audiences!

Specialists

With years of experience in planning and delivering marketing programmes, your Fractional CMO will have developed a network of tried and trusted specialists. Website developers, PR specialists, SEO experts and many more. You can benefit from this network. Far better to use absolute specialists that try to do something yourself. Whilst you will pay for the service, the ROI will be worth it.

As time goes by and your business grows, it may make sense to start bringing some marketing talent in-house. There may come a point where specific specialist services are being used so much that it equates to a salaried role. Your Fractional CMO will advise you if and when this becomes something to discuss.

Managing your marketing

Once a marketing strategy is in place, the role of your Fractional CMO changes somewhat. It changes from a strategic role to an operational management role (at least with SME Needs it does).

Whilst continuing to work closely with you, the role is one of delivering on the marketing strategy. That means project managing everyone involved in delivering – some of your team, some SME Needs staff and the third-party specialists that are involved.

Two key tasks here:

  1. Ensuring the marketing happens consistently, according to the agreed schedule
  2. That it is delivering on the agreed targets/KPIs

As needed, changes to the plan will be discussed and made. The aim is to deliver the maximum ROI possible for your marketing budget.

Letting you focus on your business

Running a small business requires you to wear many hats/spin many plates (delete as you prefer). Adding a Fractional CMO to your team takes a hat/plate from you, giving you more time to focus ON the business and your clients. This addition also brings more knowledge, expertise and experience to bear on your business

Performance management

Throughout everything, your Fractional CMO will be measuring performance against your benchmarks and your targets. Improving your numbers is THE GOAL of any CMO, helping you grow your business.

Why use a Fractional CMO?

As any small business grows, there comes a point where the owner runs out of time and knowledge. Are you at that point?

You have three choices:

  1. Recruit a marketing manager, but giving them complete responsibility for your marketing when they’re not ready is highly likely to lead to poor results.
  2. Recruit your own CMO. Average salaries for a CMO are £97,000 a year, plus expected bonuses on £19K. Even without adding software licenses, desk space and other costs, this recruit adds £132K a year to your salary costs.
  3. Use a Fractional CMO and get the marketing support you need, building the time used as your small business grows

A Fractional CMO provides the knowledge, experience and flexibility you need as the owner of a growing small business.

To talk more, call us on 020 8634 5911 or click here to book a meeting.

one red tulip amongst lots of yellow to support an article about the power of different

Does your business stand out?

By Customer Understanding, Marketing Performance, Marketing Plan, Measure, Strategic Planning

Why It’s Important for Your Small Business to Stand Out from the Competition

In today’s highly competitive marketplace, your ability to differentiate your small business from your competitors is more crucial than ever. With thousands of businesses offering similar products or services, standing out is not just an option but a necessity for growth and long-term success. Whether you’re running a membership organisation, an e-commerce business or a tech startup, creating a unique identity and offering something distinct can make all the difference in attracting and retaining clients. Here, we explore why it’s important for your small business to stand out from the competition and how it can lead to increased brand recognition, client loyalty, and profitability.

1. Attracting Attention in a Crowded Market

One of the primary reasons for standing out is to capture the attention of potential clients. With the rise of online shopping, social media, and digital advertising, your target audiences are bombarded with marketing messages every day. If your small business doesn’t offer something unique or memorable, it risks being overlooked.

A distinctive offering, whether it’s a unique product feature, an innovative service, or an eye-catching brand aesthetic, helps you grab attention in a crowded space.

In industries where multiple businesses are vying for the same target audience, standing out can be the factor that causes clients to choose your brand over the competition.

2. Building a Strong Brand Identity

A well-defined and memorable brand identity is key to making your business stand out. This identity isn’t just about a logo or colour scheme. It’s about how your brand is perceived by your target audience. This perception is shaped by your company’s mission, values, client service, and the overall experience you provide.

When your business stands out with a strong, consistent brand:

  • it creates a sense of trust and reliability.
  • Clients are more likely to remember and return to a brand they resonate with.

Whether through a compelling story, a distinct personality, or a clear value proposition, having a standout brand identity ensures you don’t fade into the background of a sea of competitors.

3. Creating Client Loyalty

In a competitive market, it’s not enough to simply attract clients – you need to retain them. Offering something unique that aligns with your clients’ needs or values can turn one-time buyers into loyal, repeat clients. Brand loyalty is crucial, especially for small businesses that rely on a steady client base for sustainable growth.

When clients feel a connection to your business, whether because of the personalised service you offer, your unique product offerings, or your commitment to social causes, they are more likely to return and recommend your business to others.

Differentiation helps create this bond. This can be more difficult to establish if you simply follow the crowd and offer the same products and services as everyone else.

4. Commanding a Premium Price

One of the most significant benefits of standing out from the competition is the ability to command a higher price for your products or services. When you offer something distinctive that your competitors don’t, you create perceived value in the eyes of your clients. This perceived value allows you to justify a higher price point without fear of losing business to cheaper alternatives.

For instance, small businesses that offer high-quality craftsmanship, eco-friendly products, or exceptional client service can often charge more because clients are willing to pay a premium for these unique qualities. Differentiation allows you to move beyond competing solely on price, positioning your business as a top choice for clients who value quality or uniqueness.

5. Better Marketing and Word-of-Mouth Promotion

When your business stands out, it’s easier to create a buzz and attract attention through word-of-mouth marketing. Clients are more likely to talk about your business and recommend it to others if they have a positive and memorable experience. This kind of organic marketing is invaluable for small businesses, as it’s both cost-effective and highly credible.

Differentiation makes it easier for clients to be advocates for your business. If your brand or product resonates with them in a unique way, they’ll be excited to share it with their network. Whether it’s through social media, client reviews, or personal recommendations, word-of-mouth marketing is often the most powerful tool in attracting new clients.

6. Attracting the Right Clients

Standing out also helps ensure that you attract the right clients who align with your business’s values, products, and services. When you differentiate yourself, you clarify exactly what your business is about and who it serves. This helps to weed out clients who may not be a good fit and attract those who are more likely to become loyal patrons.

For example, a small business that focuses on sustainability or eco-friendly products may attract clients who prioritise these values. By standing out and clearly communicating your unique selling points, you can attract clients who share your values and are more likely to stay with your business for the long haul.

7. Enhancing Client Experience

To stand out from the competition, many businesses focus not only on their products or services but also on the overall client experience they offer. From the first point of contact to post-purchase support, every touchpoint is an opportunity to differentiate your business.

Providing an exceptional client experience that goes above and beyond the norm can set your business apart in a meaningful way. Whether it’s through personalised service, fast response times, or going the extra mile to solve problems, clients remember businesses that treat them well. A remarkable client experience can be a significant differentiator and a reason why clients choose your business over others.

8. Long-Term Business Success

In the long run, standing out from the competition is essential for business growth and sustainability. Without differentiation, your business may struggle to adapt to changing market conditions or consumer preferences. Having a unique identity and value proposition provides a solid foundation for growth and helps ensure your business doesn’t become obsolete or irrelevant over time.

By continuously innovating and reinforcing what makes your business unique, you can build a lasting brand that stands the test of time. This is regardless of the competitive pressures you face.

Conclusion

In a crowded and competitive market, standing out is vital for the success of any small business. It allows you to attract attention, build brand loyalty, command higher prices, and ensure long-term success. By offering something unique, creating an exceptional client experience, and focusing on what differentiates your business, you increase your chances of thriving in an increasingly competitive environment. In the end, differentiation is not just about being different. It’s about being memorable, valuable, and relevant to your target audience.

Our Focus Workshops are all about identifying who you want as Ideal Clients, about why you and what makes you stand out. For more information about this phase of our strategic marketing support, click here.

 

2025

How to make 2025 your best year yet

By Marketing Plan, Strategic Planning

2025 has begun. If you haven’t yet planned your marketing for 2025, here’s our recommendations

Commit time to working on the business

As the owner of a small business, it is easy to get lost in the business. There’s always something you need to do for your clients, your prospects or your team. Even more so if your business is just you. However, if you don’t spend time working on the fundamentals, you’ll struggle to make 2025 any different from previous years.

Therefore, it’s essential to schedule regular time into your diary to focus on the business as a whole. Ideally this time should be away from your day-to-day responsibilities, or at least away from your phone and laptop. Remove the distractions and you’ll use your time more effectively.

Know where you are now

For 2025 to become your best year ever you need to be clear on a few things. What do you have to achieve? How did your business perform in 2024? Was that better or worse than 2023?

Go through your accounts and your CRM to get the information and then set targets for 2024 for…

  • Revenue
  • Profit
  • of leads and conversion rate
  • of clients

These are just some of the measures you can use for your targets, but you need to choose what will work best for you.

Focus on your Ideal Clients

Every business has clients they like working with and clients they don’t. We all work better and deliver better results for the clients we like (and who pay their invoices), so focus on attracting more of the clients you like.

Develop personas for these clients:

  • Who are they?
  • What is important to them?
  • How can you help them?
  • What does success look like?
  • How can you get in front of them?

If your marketing is focused on the types of clients you like working for, it will attract more of them.

Get your messaging right – it’s not about you

Building on the previous point and being blunt: Nobody cares what you do as a business. They care about how YOU can HELP THEM. If your marketing starts with the word “we” you’re heading in the wrong direction.

Your marketing must demonstrate that you understand their pains, needs and issues – and that you can deliver a solution.

Quick tests:

  • Does your website’s home page talk about your business or your target audience?
  • Is the first thing in your website menu the About Us page?
  • Does the phrase “leading provider of…” appear anywhere on your website or marketing collateral?

If you say, “yes” to any of these (unless you can prove you’re the leading provider), you’re going to alienate people you can help.

Schedule marketing into your diary

We’ve talked about the feast and famine cycle in previous articles (see one of them here) because it can happen so easily. You do some marketing, sell some stuff and then get your heads down delivering what you’ve sold. While you’re delivering no marketing is done and then you wonder why you have no more leads and sales opportunities.

So, schedule time into your diary to ensure your marketing happens. Even if you have internal marketing staff or you use someone like us, you still need to dedicate time to marketing. Outsourced providers will need things from you, such as checking new content is absolutely correct or to discuss upcoming campaigns. So will your internal team. Don’t remove this time. You wouldn’t move a sales/client meeting, so don’t move your marketing time. It’s just as important as a sales meeting.

Make more noise

If you’re converting a decent percentage of your leads, but you want to grow your business more than last year, you need to generate more leads. That means either improving your marketing performance or doing more. If you haven’t measured your marketing performance recently, there’s a great tool here.

More marketing will require a bigger investment (in time or money). However, when it leads to more growth, it’s all good.

Talk to more people

Most small businesses get a big percentage of their leads through referrals. Having a stronger network is highly likely to generate more referrals and introductions for you. BUT that doesn’t simply mean more connections on LinkedIn. This only works with a quality network, rarely with a quantity network (see point 7 here).

And, with the acceptance of Zoom/Teams since the pandemic, there’s no reason not to regularly talk to people so you can maintain and grow your network.

Respond fast

When you get a lead through your website (or other online tools), get in touch with them as fast as you can. Pick up the phone and call them within 10 minutes and you have a far better chance of converting.

Make sure that your Contact Forms don’t go into your Junk folder. If you aren’t the lead sales person in your company, make sure that person always has their email open. If your website is integrated into your CRM, can you set up a task that tells people a new lead has come in?

Be consistent

Marketing consistency is about frequency and quality. Keeping a regular flow of good quality marketing going out the door does three things:

  • Maintains and increases brand awareness
  • Proves you know what you are talking about
  • Ensures your brand will be remembered when someone has a need for your services/product

If you do find yourself in a quiet period, use the time to create marketing content, collateral and campaigns, but don’t send it all out over a short period of time. Spread it out, so that you maintain consistency and take the pressure off when you’re busy.

Test

Try new things. Perhaps try marketing channels that you’ve not used before. Maybe send campaigns out at different times to normal. You may be getting good results now, but that doesn’t mean you can’t get better results by doing something different.

Keep a log of what you test, so that you know what works and what doesn’t.

Measure

The only way you’ll know if 2025 looks likely to be the best year ever is to keep measuring your performance. Your accounts will tell you whether the financial aspect is on target, but to achieve that side, you need the lead flow.

  • Are you getting enough leads?
  • Are they converting consistently?
  • Are they your target audience?
  • What marketing is most effective?

Keeping an eye on the numbers as you go through the year will allow you to adapt things if needed

Get help

As your business grows, the demands on your time will only increase. To maintain the quality all around the business, you’ll need support in the right places. If you’re a customer delivery expert, bring in back office help (marketing, accounts, admin etc.), so there are no issues in those areas. If you’re better in marketing/sales, perhaps an Operations person is what you need.

Remember, without this help things will suffer. Either your client delivery work will, leading to unhappy clients. Or your marketing will, which stops the lead flow and the growth you want.

Start the process now…

So, now is the time to act if you really want 2025 to be your best year so far. Start by working out what you want and what needs to happen to get you there. And, if we can help, call us on 020 8634 5911 or get in touch here.

If you would like to discuss your marketing budgets and plans, give us a call and let’s talk.

Tel: 020 8634 5911

Planning your small business marketing for 2024

Are you ready to start marketing?

By Marketing Plan, Small Business Marketing, Strategic Planning

When you start thinking about doing more marketing to generate the growth you’re targeting for your small business, you need to ensure you’re ready to start marketing. Let us explain what we mean by this…
If you’ve not done much marketing recently, there’s a possibility that some things have slipped somewhat. As SME Needs works exclusively with small businesses (we rarely work with businesses with more than 40 staff, and usually less than 20), we see a lot of companies where their marketing collateral will not make a good first impression. This normally means one, or more, of the following:

Signs why you’re not ready for marketing

  • The website looks like it was built in the last century. What year does your website’s copyright say? I found this on a website the other day:image of copyright year from an old website to support an article about getting ready for marketing your business
  • The messaging is wrong, normally talking about the company rather than the customer.
  • Brochures and flyers are out of date or poorly designed.
  • The mailing list is woefully out of date, or even non-existent.
  • There isn’t an up to date client list, ideally with a record of what services/products they’ve bought.
  • Case studies/ testimonials are missing or of poor quality.
  • Social media accounts haven’t been added for months, if not years.
  • You don’t know what marketing is, and isn’t, working for you.

Are you guilty of any of these?

Will your current marketing make a good first impression?

If a prospective client were to see your website or an advertisement in a trade magazine for your business, what would they think? If they saw a flyer or brochure, would they keep it, or is it heading for the B1N file?

As you only get one chance to make a good first impression, you need to be confident that your marketing material is ready for you to start marketing your business.

What if it isn’t right

Put simply, you will struggle to generate the new clients you need to hit your growth targets if you’re not ready to be marketing. Some of the people reading this will get virtually all of their new clients through word of mouth (WOM), saying they don’t need a website or other marketing material.

Whilst they may be generating the leads and new business they want, you can guarantee they are missing out of other business opportunities that would help them grow even faster, even from people who were referred to them. For every new client they pick up, there will be some that wanted to see case studies and testimonials. There will be some that need more information about what they do and how that helps them.

How to fix this

The great thing is that, no matter what your current marketing collateral looks like, it can all be fixed, and fixed relatively quickly. Developing answers to the following five questions will move your forwards:

  1. What marketing has been working for you?
  2. Who are your target customers for each product/service?
  3. What are the right marketing messages for your business?
  4. Where and how should these messages be used?
  5. Which client projects best demonstrate your ability to deliver?

Make the changes needed

The answers to the 5 questions above give you what is needed to get ready. Now you need to:

  • Replace/update your website so that it grabs the attention of your target audience
  • Use the right marketing messages on your website, flyers/brochures, and social media channels.
  • Develop and maintain an up-to-date list of your clients and what they have bought from you – allowing you to cross-sell/upsell to them.

If you’re worried that your small business is not yet ready to start marketing, let’s talk. We have a 100-day plan to get your marketing-ready. Call us on 020 8634 5911 or click here to book a meeting.

case studies are a great way to prove you can deliver great results for your prospects

How to Get More Reviews, Testimonials, and Case Studies for Your Business

By Marketing Plan, Small Business Marketing, Strategic Planning

Social proof is a powerful tool and a must-have for any small business. Positive reviews, compelling testimonials, and detailed case studies can boost credibility, build trust, and attract more clients. But gathering this kind of feedback doesn’t happen by chance—it requires strategy and effort. Here’s how you can encourage your clients to share their experiences and make it easy for them to do so.

Why Are Reviews, Testimonials, and Case Studies Important?

Here are 4 key reasons you need more social proof:

Builds Trust: People trust other clients more than they trust marketing. Honest feedback provides assurance and makes potential buyers more confident in their decision.
Improves Conversion Rates: Reviews and testimonials act as endorsements, showing that others have had positive experiences with your business.
Provides Insight: Client feedback helps you understand what you’re doing well and where you can improve.
Enhances Marketing Efforts: Case studies, in particular, tell a compelling story that can be repurposed in blogs, social media posts, and email campaigns.

Finally, whilst they last online forever, they have a shelf-life. If you’ve not had a good testimonial for a while, does that mean you’re not as good as you used to be?

Strategies for Gathering Reviews

Ask Directly

The simplest way to get reviews is to ask. After a successful interaction, politely request feedback. Be specific about where you’d like the review—whether it’s Google, Trustpilot, Yelp, or your website.

Example Request:
“We hope you’re happy with your experience! If so, we’d love to hear your thoughts. Could you take a moment to leave us a review on [platform]? Your feedback means the world to us.”

Make It Easy

Provide direct links to review platforms in your emails, on your website, and in follow-up communications. The easier you make it, the more likely clients are to follow through.

Offer Incentives

While it’s important to comply with platform guidelines, offering a small incentive (like a discount or entry into a prize draw) can encourage reviews. Just ensure the incentive doesn’t bias the content of the review.

Follow Up

Sometimes clients need a gentle reminder. Send a follow-up email or message a few days after a purchase or service, asking for a review. Timing is key—catch them when they’re still thinking about their positive experience.

Strategies for Collecting Testimonials

Identify Happy Clients

Keep an eye out for loyal clients or those who’ve expressed satisfaction. These individuals are more likely to be willing to provide testimonials.

Use Surveys

Incorporate a question in your client satisfaction surveys, such as: “Would you be willing to share your experience as a testimonial?”
Follow up with those who say yes to formalise their feedback.

Guide the Testimonial

To avoid generic responses, guide your clients with specific questions:

  • What problem were you trying to solve?
  • How did our product/service help?
  • What results have you seen since working with us?

Make It Easy and Convenient

Some clients may prefer to write a testimonial, while others might be comfortable doing a short video or phone interview. Offer flexible options to suit their preferences. We recommend that you don’t write them for your clients. Whilst it may seem easier for you to write them and get them to sign them off, it can be very easy to spot these through the language. Far better that they are authentic.

Strategies for Creating Case Studies

Choose the Right Candidates

Look for clients who have achieved notable success or overcome a significant challenge with your product or service. Their stories will resonate more strongly with potential clients.

Get Permission

Once you’ve identified a good candidate, reach out to explain the process and ask for their consent. Assure them you’ll share the final draft before publication.

Structure the Story

A strong case study includes:

  1. Who is the client?
  2. What issue was the client facing?
  3. How did your business address their needs?
  4. What results were achieved?
  5. What did the client say – add their testimonial

Promote the Case Study

Share the completed case study on your website, in email campaigns, and across social media. It’s a versatile marketing asset that can attract and convert new leads.

Tips for Success

Timing Is Key: Ask for reviews and testimonials shortly after delivering a product or service when the experience is still fresh.
Be Grateful: Always thank clients for their time and input. Acknowledging their effort strengthens the relationship.
Stay Ethical: Avoid paying for fake reviews or testimonials. Authenticity is crucial for building long-term trust.
Monitor Feedback: Keep track of where your reviews are being left and respond to them—whether positive or negative.

Conclusion

Building a collection of reviews, testimonials, and case studies requires consistent effort, but the rewards are well worth it. These forms of social proof can establish trust, drive conversions, and differentiate your business in a crowded marketplace. Start by engaging with your clients, making the process easy, and showing appreciation for their feedback. Over time, you’ll create a library of powerful endorsements that will bolster your business’s reputation and help it thrive.

If you need a hand with this, get in touch. Let’s talk about how we can help you collect and then make best use of the social proof you need. Click here to book a meeting or call us on 020 8634 5911

 

A Virtual Marketing Director can make a massive improvement in your small business marketing performance. Get in touch with SME Needs to find out how

How does a Fractional CMO help small businesses

By A Helping Hand, Strategic Planning

Every small business needs marketing to generate new and repeat business. But the majority of UK small businesses aren’t ready to employ their own Marketing Director or CMO (Chief Marketing Officer). The average salary for a UK CMO is £97,659 per annum; a figure out of range for most small businesses. So what is the best way to get the strategic marketing support you need?  Get a fractional CMO. Here’s why you should and how a fractional CMO can help your small business grow.

What is a fractional CMO?

Put very simply, a fractional CMO takes responsibility for creating and leading your marketing strategy and managing the marketing delivery to deliver the growth you are looking for. They work on a part-time basis, from a few hours per month to a day a week.

How a fractional CMO helps you

With little of no expert marketers within your small business, your marketing to this point has been guided by gut feel, internet research and conversations with your peers. Some of it has worked (you wouldn’t be still here otherwise), but is your marketing really working effectively? Could you get better results?  Here are 8 ways you get help:

1. Reporting and analytics

When you know exactly what is and isn’t working within your marketing activity, you can make better decisions. A in-depth analysis of your current, and historic, marketing will be the first step taken.

2. Marketing focus

Focusing your marketing on your Ideal Clients makes it far more effective. A Fractional CMO will work with you to understand who you sell to, and why.

3. Developing your marketing strategy

You need a clear marketing strategy. One that is specific to your business and focused on your business targets.

4. Managing your marketing delivery

Whether you have internal marketing staff or rely on third party experts, your Fractional CMO will manage the team, ensuring the marketing is executed effectively and delivers you results you want. If there are gaps in your team, they will help to source the marketing skills needed.

5. Problem solving

Sometimes something doesn’t go to plan. You need someone to overcome obstacles.

6. Saving you money

You get the marketing support you need, but for a fraction of the cost of a senior employee.

7. Managing their exit

As your business grows, you will get to the point where it makes sense to employ your own marketing management. The average marketing manager salary is currently £46,286. When you start getting close to that figure (on consultancy only), a Fractional CMO will help you find the right person to manage your marketing going forward.

Fractional CMO vs. marketing agency

A marketing agency will have a set of skills and services they can provide. This may not match the precise set of marketing skills you need. A Fractional CMO will work with you to identify the right marketing mix and then ensure the right people/agencies are in place. If you have internal resource, they will be used and then third parties will be brought in to fill the gaps.

With the many years’ experience they have, the CMO will have a little black book of tried and trusted experts.

If your marketing isn’t working as well as you want it to, a Fractional CMO could be what you need. To arrange a time to talk to how SME Needs can help you, book a conversation here, or call us on 020 8634 5911

how to choose the right crm image to support article

Which is the best CRM for small businesses?

By Customer Understanding, Marketing Performance, Marketing Plan, Strategic Planning

how to choose the right crm image to support articleSales are the lifeblood for an business, particularly small businesses. Without them, you have no business. Knowing what sales you have coming in, likely to close or simply in the pipeline, is vital information for any small business owner.  To collate this information you have three options: 

  1. Keeping it all in your head – only good if you have very few sales opportunities – and not that great at that. 
  2. A spreadsheet – a great way to start and we have a template you can use available here, but they lack functionality to help you to predict your pipeline and close more sales. 
  3. A CRM – great, but which do you choose as there are so many out there? 

With so many CRM solutions on the market today, which is the best CRM for small businesses? Let’s look at what we consider to be the most important factors when you start your search for the right CRM for your business 

Intuitiveness 

How quickly can you pick up the right way to use the CRM? Intuition is different for everyone, but the best CRMs will have done a lot of work on making it as easy as possible for you to log in and start using the platform. 

Functionality 

In our opinion, most CRM solutions put too much functionality in. They are built to provide every possible tool for every possible type of business. Presumably this is so they can capture as big a chunk of the market as possible. 

The problem for the user is then finding the right functionality for their needs. The language used by the different CRM providers varies (perhaps deliberately), so terms mean different things on different platforms. On Hubspot an individual person is a contact, but in Salesforce they are a lead – for example. 

Whilst we are fans of functionality, we believe it is far better for it to be hidden and available to be turned on. Far better than having to work out what can be turned off and working out how to stop people in your small business using different functions. 

Adaptability 

CRM solutions are used throughout a business. From the owner/MD to Sales, from Marketing to Admin. The right CRM will help the whole business to perform effectively and efficiently. But not everyone needs the same functions and the same reporting. Being able to adapt and customise to the individuals’ needs is key. 

Integrations 

The bigger platforms, such as Hubspot, are looking to completely replace your marketing technology stack. They will provide landing pages, help with your SEO, send and track email campaigns, schedule your social media posts and help you manage your sales pipeline. All great so far, but this comes at a price and that price jumps a lot as you take on more functionality and have more contacts in the system. 

A CRM that effectively integrates with other tools helps your small business in two key ways: it controls the price and allows you to get best of breed technology across the board. As a Mailchimp Partner, we believe it is the best email marketing platform out there, so being able to integrate and sync data from our CRM to, and from, Mailchimp is a real bonus. Being able to integrate with Outlook and Gmail too puts all communication in the same place. 

Reporting 

Adding data is all great, but doesn’t help you manage your business and your pipeline. We’ll go into this in more detail in a future blog, but we believe there are 4 key reports you need from a small business CRM to help you manage your marketing and your pipeline: 

  1. Leads by source – where are your leads coming from and over what time period? 
  2. Pipeline by stage – how many leads do you have at each stage of your pipeline and where are they dropping out? 
  3. Pipeline value against target – what is likely to come out as sales and how does that compare to your sales targets? 
  4. Win/loss reasons – what are the reasons you are losing sales, and why are you winning them too? 

Adding performance by individual, by office and by product will also help to manage and improve sales and marketing performance. 

Support 

Intuition and functionality can only go so far. Sometimes you need some support to work out just how to do something within your CRM. The best CRM for small businesses will have both prepared support (documents and video). They will also have either a phone number or Live Chat function  – usually for when you simply cannot get your head around something, or the support pages. 

Price 

Last, but most definitely not least, price is a key factor when identifying the best CRM for small businesses.  A search on” best free crm uk” provides nearly 34 million search results. For many people, these can provide enough, but we’ve already been worried about the lack of reporting available on the free CRM solutions. 

Once you start paying, you can quickly rack up your monthly subscription. The more functionality you want, the more you have to pay and the price steps are often huge.  

Which is the best CRM for small businesses? 

We’re not brave enough to say XXX is the best CRM for small businesses. Since SME Needs was formed in 2011, we have used for our own needs just three solutions, one being the spreadsheet we have made available for you. We currently have clients using a number of different solutions, including Keap, Hubspot, Salesforce, ACT and then specialist products like Eventpro. A previous project led to us recommending Insightly to a client because of their very specific needs and that is the important factor. What are your CRM needs? The platform we are currently using is uPilotWe’re using it because it delivers on most of the factors we list here and if you want to have a look at it, click here. 

We hope our look at the CRM factors that are important proves to be useful for you. If you want to talk more about your marketing and your use of CRM for your small business, simply click the button below. 

Image of Battleships game to support an article about battleships and your marketing strategy

The battleship marketing strategy

By Customer Understanding, Marketing Performance, Marketing Plan, Strategic Planning

Play a game to sell more to your current clients

Children’s games are rarely something that comes up in a conversation about small business marketing. There is one game (sort of) you can play that will definitely help you to sell more to your current clients: Battleships! 

Remember Battleships? 

Whether you played it on paper, the manual plastic version or the really posh one: Computer Battleships, you must remember the game.  You start with a grid, about 10 squares each way. You then draw on a set of ships (two squares for a frigate, 3 for a sub and 4 for a battleship). Your opponent does the same and then you use grid references to guess which squares their ships are in. First one to destroy the fleet wins! 

The marketing version.

The marketing version is similar, but you are aiming to build sales, rather than destroy ships. 

  1. Start with a grid
  2. Clients down the side 
  3. Products across the top
  4. Mark which clients have bought what products/services
  5. The gaps give you a list of clients to market to and try to sell more.

Why you should do this. 

There is more about why you need to be marketing to your current clients in this article, but these are two key reasons for playing this version of Battleships… 

1. Stickier clients stay with you 

You are highly unlikely to have a client that buys everything you sell from you. But the more an individual client buys from you, the stickier the relationship becomes and the longer they stay with you. 

2. Easier to sell to

They already know and trust you, so if they can use additional products/services that you provide, why would they not buy from you? 

What you get from this.

The simplest way to describe it is a list of new business opportunities. There is no reason why your current clients shouldn’t buy more from you, so why not try. They may currently have another supplier, but that can always change.  They may not actually need more from you, but (again) that can change in the future. 

Put it this way: if they know you, trust you, have a need and don’t already have a supplier, the only thing stopping them from buying from you is you asking them to. 

If we can help, please get in touch

Return on Investment image

Marketing streams and ROI

By Marketing Performance, Strategic Planning, Technology & your business

Return on Investment imageAm I spending too much on my marketing?

Whilst this is the question people ask, it is not quite the one they mean. Money invested in marketing should always be circular, i.e. the more you pour in the more that will come back around.

You can NEVER spend too much on marketing, but you can spend it on the wrong marketing, so the question becomes: Are you spending your marketing budget poorly?

To work this out, we need to look at your marketing ROI (return on investment)

Working out marketing ROI

The first thing you will need is a robust tracking system. Ensure you have a way of tracking which leads are coming from where and how profitable they are. This can be done through google analytics or software like CANDDi.

You’ll then need to work out your ROI for each of your marketing streams. You will probably have:

  • Social Media (this requires splitting down into each platform, Instagram, Twitter etc.)
  • E-mail blasts and newsletters
  • Blogs
  • Your website
  • Networking
  • Paid adverts
  • Others specific to you

For each of your marketing streams there are a few calculations that you will want.

How to calculate cost per lead

(Gross profit–Sum of Investment) / Number of leads = Cost per lead

This tells you how much it is costing you to bring in an average lead (the lower the better)

How to calculate ROI

Gross profit / Sum of investment = Return on investment

This formula tells you how much of your investment is coming back as profit, as long as your return on investment is higher than your total costs, then you are safe. You want your ROI to be as high as possible.

Your marketing activities have different aims and should be treated as such. Split your campaigns in two, brand awareness and lead generation. Brand awareness campaigns may only boast small ROI’s on their own but should drive traffic towards lead generation. Remember, your total marketing budget should never equal or exceed the value of its returns.

Review your marketing streams

Once you have worked out your ROI’s you’ll easily spot which channels are producing the most leads and conversions and which are performing the worst. You can now make informed decisions about which to keep and which to alter. Keep in mind no one knows your marketing channels better than you, so don’t make rash decisions that you know are counter productive even if the ROI scores aren’t what you expected. A channel might have a low ROI despite bringing a lot of traffic to your website, in which case it isn’t the marketing stream that needs to change but the conversion process.

Look at the difference between your best performing marketing channel and your worst. Find what separates them, don’t delete a channel just because it performed badly for a week. Learn as much about your audience as you can from their habits and then change up your marketing accordingly.

Is there other marketing you should consider?

There is always more to be done with marketing, new channels to explore, new angles to see, and campaigns to run. You should always consider that there maybe other more efficient ways to do your marketing. If you are unsure, reach out to others in your sector or a marketing agency that can help build your marketing strategy.

Re-Balance and go again

Once you have analysed your results and made the necessary adjustments, it’s time to run the campaigns again. That question of ‘Am I spending too much on my marketing’ could apply here for those just starting up. Don’t spend massive capital on your marketing strategies if they are guesses. Build up a bank of information about which channels resonate best with your target market before slowly increasing the budget to expand your horizons.

Measure again

This is not a once and done task. Your marketing department (that could just be you in a different hat) should review your marketing performance regularly. Maximising the amount of sales produced by your marketing campaigns requires constant changes and tweaks. This can be off-putting as it seems like a lot of work, but keeping records as you go is the key to keeping it simple.

If you would like to discuss your marketing performace and where to go next, give us a call.

Tel: 020 8634 5911

Image to depicted marketing tools

14 effective business marketing tools

By A Helping Hand, Delivering your marketing, Marketing Performance, Small Business Marketing, Strategic Planning

There are a variety of business marketing tools you’ll come across (and have advertised to you) when looking for ways to boost your marketing. They range from free to as much as you can spend, giving you plenty of choice. This decision may seem insignificant, but it couldn’t be more important. The wrong tools will have you pulling your hair out before lunch.

So here are our picks for the best business marketing tools.

Mailchimp

One of the most popular for small businesses, Mailchimp is almost an essential for starting out in marketing. Mailchimp quickly and intuitively acts as your virtual assistant, from designing email campaigns, tracking customers’ habits, statistical analysis and compatible with most other tools you really can’t go wrong.

We have been using MailChimp for years and are now a partner.

Mailchimp offers a free version for up to 2000 contacts.

If you need more than this, subscriptions start at £11 a month.

Hootsuite

An absolute necessity if social media is part of your marketing plan. Hootsuite’s primary function is to schedule and design social posts. Making social media a morning’s work rather than a constant at the top of every day’s to-do-list. Plan your marketing strategies in advance and then sit back as Hootsuite posts them for you at the optimal time, no matter what else you have going on.

Subscriptions start at £39 a month (one user)

Canva

A slightly more specialised tool than the rest on this list, but a really useful one. Designing your professional documents and social media posts is time-consuming and difficult to maintain consistency and quality. Canva lets you design posts and documents with ease. Fully customizable templates for all your content. Create your perfect Canva by saving your brand colours and design features.

Canva has a free membership option (that works very well).

HubSpot

More and more of our clients are turning to HubSpot. A customer relationship management system (CRM) that can not only keep track of your emails, clients and customers but actively manages them. Automated email responses and work flows, marketing reports and metrics, integrated forms and links to landing pages. This is a one stop shop for all your marketing needs.

HubSpot offers it CRM for free, this lets you get to grips with it and is very useful.

It’s marketing and sales hubs are ad-ons that cost around £40 a month each for a starting package.

CANDDi

Website analytics are crucial to your marketing success. When deciding which tools to use, make sure you get on that tells you WHO is coming to your website. CANDDi helps you track traffic on your website and lets you know who they are, where they came from, what they looked at and for how long.

This is exceptionally helpful for getting an idea of what is and isn’t working and the kinds of people you’re attracting to your website.

CANDDi starts at £149 a month.

WordPress

WordPress is the world’s leading website building platform. If you’re serious about growing your business and need an easy and intuitive system to help you run and update it, this is the tool for you. Make your own templates for blogs and news. Set out your website exactly the way you want it or hire someone else to set it up and you manage it.

WordPress allows you to create a website for free or £20 a month for a small business subscription.

EventBrite

Eventbrite is an events marketing platform. Easy to use and semi-autonomous it helps bring people to your events with automated reminder emails, links and is compatible with a variety of other tools.

Eventbrite is free to use and then takes a percentage of ticket sales £0.49 + 6.5%(+20% UK VAT) for the professional package.

Don’t charge for tickets, don’t pay fees.

Zoom/Teams

You’re probably familiar with these, but there are many ways to use them. Hosting webinars and podcasts can help grow your audience and increase exposure. They are also great at keeping in contact with clients and international meetings. ZoomInfo is a database that allows you access to all those who have paid zoom accounts whose details you can use in your marketing.

Zoom has a free membership or a small business one for £159.90 a year.

Teams has a free membership (with limited options), or is included with Microsoft 365 which starts at £3.80 per user per month. You cannot purchase teams separately.

YouTube

A highly influential advertising platform, make videos yourself and gain a following or pay to have your adverts on other peoples’. This platform has the added value of high traffic and exposure.

YouTube is free to set up and upload content.

YouTube adverts cost as much or little as you want with daily budgets.

LinkedIn

A business centered social media platform, LinkedIn has immense reach within the business community. A great way to organically grow your following and connect with other like-minded people and potential clients. LinkedIn gives you industries insight, salary insights and much more with a professional business dashboard.

LinkedIn has a free membership that allows you to connect with others.

LinkedIn business membership starts at £39.90 a month.

Google Analytics

The first place to go when looking for information on your website traffic. Track customers and their habits across your site and gain insight into how to better market and sell.

Google analytics is free to use.

Business cards

A physical item may seem out of place on this list, but business cards are still effective business marketing tools. Business cards have been updated and now they can transfer data and information just by being in others vicinity. A great way to keep hold of useful contacts on one small card.

Standard business cards start around £12.57 for 100

Modern data transfer cards start at around £40

Coffee/Beer

Networking is one of the best marketing tools and sometimes it is still done best in person. Social events provide the perfect opportunity to get to know others and their strengths. You could find your perfect client or new employee in the length of a pint.

Your Network

Your network should be your greatest advocates and business marketing tools. When you have done excellent work for someone, be sure to capitalise. Ask for a testimonial to use in your marketing or see if they would recommend you to others. Word of mouth creates a more lasting brand impression.

If you would like to talk through what combination of online tools and marketing support would work for you, give us a call.

Tel: 020 8634 5911

image to support article about where to hire a content writer

When should you hire a content writer?

By A Helping Hand, Marketing Performance, Marketing Plan, Small Business Marketing, Strategic Planning

Four questions before you hire a content writer.

If you have clicked on this blog, chances are you’re already deliberating whether to hire a content writer. Choosing the right time and service, however, can be a mental barrier too many. Hire someone too early and you risk maxing out on overheads before your company can sustain it. Too late and apart from exhausting yourself, you will also hinder your business as it takes up too much of your time.

So let’s break it down and find out if you’re ready to hire a content writer..

How much content do you need to put out?

There are lots of factors, but small and growing businesses need to put out several types of content. There is:

  • Your blog – Potentially once a week
  • Your website – Needs constant updates
  • Social media posts – Twice a week
  • Sales copy – Hopefully often
  • Email campaigns – Once a week
  • Applications for grants – As and when

This adds up to a lot of time writing. Content plans can help with this, allocating time and resources and mapping out exactly what you are going to produce.

If you feel as though you can manage this with your existing team (that might just be you) then it is probably too early to employ a marketing agency or writer. If you don’t think you can handle that all on your own, then think about bringing in some help.

What is the quality of your current content?

So you’ve been doing your own marketing and now thanks to your efforts the business is growing. That’s great, but the more you grow, the more competition you will encounter. Your marketing and content will have to upgrade, as your business does to compete. A good way to test your content quality is through your number of readers. Be sure to set up Google Analytics in order to track how often your pieces are being viewed and compare it to your industry’s average.

Can you consistently produce content in ever greater amounts and quality? If not, think about hiring a marketing agency. They can produce professional content that represents the standard of quality you want associated with your business.

How valuable is your time?

Opportunity costs can sneak up on you, especially your own. Make sure your time isn’t worth more than it costs to hire a writer. Writing can take up an awful lot of your day, so be sure that your time wouldn’t be more valuable elsewhere. Failing to delegate can be detrimental both for your business and your health. If you find yourself still up planning and writing content outside of even business owners hours, maybe it’s time to bring in some help. Avoid the feast and famine trap.

What is your budget?

Agencies and employees cost money but don’t let that put you off. When looking for a marketing agency, find one that specialises in your size of business. This helps get the exact support you need with people who understand your budget.

There are also online content tools to help you out. Tools like Mailchimp and Hootsuite can do a lot of the heavy lifting for you, with automated responses, ques of content and much more. They are not a substitute for a person, but if your content demands are just outstretching your available time, make sure you have taken all the help you can get.

Still not sure? Give us a call today and let’s talk about what would work best for you.

Tel: 020 8634 5911

women writing a blog on her laptop - image supporting blog on how often should I write blogs

How often should I write blogs

By A Helping Hand, Small Business Marketing, Strategic Planning

women writing a blog on her laptopAll good articles end with an ‘it depends’. So I will put mine at the beginning so you can make the right inferences for your company as you read through. Rather than giving you a prescriptive answer to the question “How often should I write blogs?”, let’s break it down into 6 questions that will give you an answer.

Question 1. Who do I want to read my blog?

Writing a blog is one thing, writing a purpose-filled blog is another. If you want your blog to bring in new people then the goal is reaching as many people as possible within your target market. This creates a need for more blog postings as growing an audience requires many blogs on different subjects and aspects of business.

If instead, you are writing for a group of people who you think will read most of the content you put out then you want to avoid ‘bombarding’ them with content and keep the blogs less frequent but in greater depth about specifics.

Question 2. How are they going to find my blog?

There are many ways people can find your blogs, but a search engine algorithm is the most common for new traffic. Assuming you want yours to be found by those most likely to possess a sympathetic ear, it is important to know how to make your work appear before your competitors. SEO (search engine optimization) is greatly helped by blogs and their content. New content is favoured as most people looking for information want the most recent accounts possible, this favours a high output of blog posts to always have something new.

Depending on the length of time your business has been releasing blogs however it may be that you have an awful lot of content already out there, but it is ageing and becoming obsolete. Updating your posts can be just as important and if you are a smaller team a lot more viable than writing new ones every day.

If people are coming across your content regularly then it is fair to assume they are interested in your business and have looked at your website (which you should link in your blogs). Make sure to have an obvious opt-in for email updates that will allow you to collect data on your readership and produce much more targeted marketing. Email campaigns are a sure way to reach people that have already found you, but for maximum exposure, it’s a good idea to diversify your content platforms. Social media is a real powerhouse when it comes to locating information, insure any posts about your blogs have the relevant hashtags to your sector and interests. This gives people the most chance of finding you.

Question 3. What should be in my blog?

When deciding what to write in your blog posts keep in mind that it is not what you want to write about but rather what your audience will want to read about. What sector you’re in, how you’ve segmented your market and what you are trying to achieve with your blog are large determining factors. If you are trying to entice your reader to purchase a product or service then the blog should lean towards the shortcomings of life without it. Avoid making sales to obvious, readers are aware there might be underlying reasons for the blog’s existence but it should remain an enjoyable and informative read none-the-less. ‘Bigging up’ your company and achievements is important just ensure it doesn’t sound like bragging or like you are overtly trying to sell something.

Question 4. What do I want my audience to do with the information?

So you have people reading your blogs – great, now what? It might be that your objective is complete already, they read it.  Releasing lots of blog posts can help accelerate brand awareness as the more content available the more chance of people finding it and remembering your brand. Interested readers alone often aren’t enough for small business though, they must create sales leads. This is the tricky part, if you create content on too large a variety of topics it might look like your business isn’t specialised enough, too little and you look unprofessional.  

 

Question 5. What does my content strategy say?

Blogs fall under the marketing umbrella and so it is a good idea to include them in your marketing strategy. This should be an in-detail plan of what is going where and when. Getting inspired by a blog on how often you should post and sticking to it, are very different. Remember when it comes to blog writing, consistency is key. Small businesses are often advised to release 16 blogs a month. This keeps them relevant while not taking up too much time (and budget) for the value they provide. Only you know how much of your business is dependent on blog generated leads so only you can know how much time to dedicate to them. 

Keep in mind all content strategies differ based on a few guiding factors, the size of your company being the first. Larger companies are likely to have better and longer relationships with clients and customers, this means their focus shifts towards fewer blogs in much greater detail. Your sector matters as well, some companies are a lot less dependent on a consistent stream of leads. One or two large clients may be all a small firm can provide for, reducing the amount of content they need to put out. 

Your content strategy should also outline whether you have an inbound (people coming to you) or outbound (you going to others) strategy. Inbound strategies require a greater amount of content as you will need to capture the most amount of interested people as possible. Outbound strategies require less content to avoid a ‘spam’ look and therefore require more careful drafting and a greater sense of quality.

Quality and quantity are often seen as an either-or, but for blog writing each company needs to strike its own balance. No matter what company you are, producing such high-level blogs that mean they are always in development, running overtime or missing the boat on time-sensitive topics are no good. Quantity is of course no good either without sufficient quality. As I said previously each company must find its own balance but a good test is to have someone else read your blog and tell you if what they think of it. If they report what you intended, the blog is finished.

Question 6. What are my resources?

The danger for lots of small businesses is picking a number of blogs to write a week while the pipeline is relatively quiet and then being overwhelmed by work the next week and therefore no content is released. If you are a small or even solo team then overpromising or overstretching yourself/s will only see your level of stress go up and eventually productivity will go down. 

The simple answer to the question “how often should I write blogs” is: the correct number of blogs to put out is the number that you can sustain over a long period. If you are too busy to do this, outsourcing your content creation as you grow is a great way to make sure your content strategy doesn’t fall by the wayside during busy periods.

 

At SME Needs, we’ve been crafting bespoke content strategies for our clients for years. If you’re one of the many businesses with too little time or knowledge to create your own, and without the budget to hire a full-time marketing executive, give us, your virtual marketing director, a call on 020 8634 5911 or click here.

If you would like to discuss your marketing budgets and plans, give us a call and let’s talk.

Tel: 020 8634 5911

SME Needs is a Mailchimp Partner

Mailchimp’s New Customer Journeys

By A Helping Hand, Delivering your marketing, Small Business Marketing, Strategic Planning, Technology & your business

screenshot image for Mailchimp Customer Journeys

At Last!

Customer Journeys, from Mailchimp goes live from today and will be available to all Mailchimp customers by the 7th August. It is something that we’ve been waiting for, for a very long time. Here is why.

Single Routing

Mailchimp’s products have a huge number of positives and that’s why we’re a Mailchimp Certified Partner. The Automation function meant that we could set up email campaigns, for our clients and ourselves, to go to people based on specific criteria, whether this was information in certain contact fields or Tags. But after that first email went out, Automations only gave you limited options:

  • Send the next email if they clicked
  • Send the next email X period afterwards

If you wanted to have multiple options, you had to set up multiple automations, based on the actions your contacts took from the previous email.

Single Starting Points

A single starting point also limited your options, or complicated matters as you built multiple Automations. Multiple automations increased your chances of doing something not quite right, which could upset your contacts.

As you can see from the image, that is now changing…

image showing Mailchimp Customer Journeys

Simplified Marketing

With the opportunity to use multiple triggers and multiple branches, it definitely means that email marketing will become a little simpler. I definitely see it as a time saver and it will save our clients some money, as we are not building large numbers of automations.

First Impressions

Even as a Mailchimp Partner, we haven’t got this functionality on our accounts yet; it goes live today. We will be spending quite some time looking in more detail at how Customer Journeys works and the benefits it can bring for us and for our clients. As soon as we have had a “play”, we will report back on our first impressions.

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Image of Ansoff's Growth Matrix to support article on small business marketing and growth plans

4 Questions to Grow Your Small Business

By A Helping Hand, Marketing Plan, Small Business Marketing, Strategic Planning

Which Box?

If you’ve done any studying around business or marketing, you will remember Ansoff’s Growth Matrix. For those of you who weren’t quite so “lucky”, let me quickly go through it and show you why it is a highly useful tool to help guide your growth planning and therefore your small business marketing.

Image of Ansoff's Growth Matrix to support article on small business marketing and growth plans

 

The matrix has four boxes:

1.       Market penetration = Existing markets buying current products

2.       Product development = Existing markets buying new products

3.       Market development = New markets buying current products

4.       Diversification = New markets buying new products

Where are you now?

If you are still an early stage business, you are almost certainly in the Market Penetration box. You’ve identified a product (or service) and you are working to maximise the size of your client base. You are probably selling to clients who are similar in nature, or need. Your customer base may be across multiple geographical areas, but it if you deliver a service that involves your time, you are almost certainly selling within a fairly tight geographical region. This is simply because of the time, and cost, involved in travelling to other areas.

Moving boxes as a small business growth strategy

The decision to move into a different box, from Market Penetration, is a big one. It is a big commitment and can come with some risk, dependent upon which box you are considering. The decision to move boxes should be guided by your answers to the following questions…

1. Have you maximised sales of your current products to your existing markets?

The answer to this question is almost certainly no. Unless you are the market leader for your region, there will always be the opportunity to sell more. If you are struggling, a market development or product development strategy may work for you. It will depend on whether you believe you know the product or the market more.

2. Are your competitors dominant in your existing markets?

If you were late into the market, it is likely that there are a number of dominant players. They will make it difficult for you to develop your market share, so a different box may be a good alternative for you.

3. Are there products you can sell to your existing market?

If you’re in the technology market, for example, there is always a new product to sell. Many will be updates of what you are already selling them, so that doesn’t count, but there will be alternatives:

  • If you’re an MSP selling on-premise solutions, Cloud would certainly count as new product, as would telecoms.
  • If you’re selling cost savings, are you providing a full range of utilities, plus telecoms or connectivity?

These are just a couple of examples of how moving into the Product Development box may be a good small business growth strategy. However, try not to go too far away from your core products. If you currently provide software solutions, trying to add office furniture to your portfolio is probably a first step too far.

4. Can you properly serve additional markets?

A new market can be one of two things: a new geography – selling in Birmingham, to add to Bristol, for example. Or it can be a new sector – selling to the hospitality sector as well as the leisure sector. If you want to sell to this new sector, can you say you know enough about the sector and their needs to be able to generate sufficient sales within that sector? Developing a good knowledge of the new target market is vital if you want to sell existing products into a new market.

The route through the boxes

Businesses rarely go from Market Penetration to Diversification. Why? It’s simply too much of a risk. Trying to sell products you have little experience of to markets you have limited knowledge of is a gamble. A gamble that most businesses wouldn’t take.

Product or Market Development?

Truth be told, most companies do some of both. Over time, new products appear to sell to existing markets. At the same time, the reach of businesses, particularly in our digital world is constantly extending and orders come in from around the country, or even around the world. “Accidental” market development, however, often means a lower profit margin. Getting your product, or service, to different parts of the world can mean an impact on delivery costs. Customers may not want to pay a premium (at least that’s the way they see the increased costs) to get your product. You then have to decide whether you want to deliver, or not.

If, as a business, you are looking to grow, you will almost certainly have to move into a new box. It doesn’t mean you are leaving the old box behind. Over time, it will actually mean you are working with multiple sets of boxes. One set for each product or market. As you grow you simply move again.

If you are looking to grow your business, consider which is going to be the best first step: product or market.

Of course, if you would like to discuss this in more detail and see how we can help you develop the right small business growth strategy for business, call us on 020 8634 5911 or click here.